Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 22 February 2016.

RESOLVED that the Minutes of the Executive on the 22 February 2016 be confirmed and signed as a correct record.

There were no Executive Leader’s announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions presented at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any reference from the committees or panels held.

Scrutiny Board: 14 January 2016

Minute 10 – Review of Licensing Policy

The Board considered a report by the Director of Planning and Regulation on a review of the Licensing Policy.

The Board commented that the policy document was very clear and easy to read and understand.

It was AGREED that the Board recommends the Executive approve the Licencing Policy as set out in Appendix A of the report.

A report on this matter is considered at item 8(1).

A report by the Head of Environmental Health.

The comments of the Scrutiny Board were taken into account in determining this item (see minute 7).

RESOLVED that the Executive notes the updated Licensing Policy, as detailed in Appendix A, and refers to Council for approval of adoption.

A report by the Director of Operations.

RESOLVED that the Executive approves:

(a)  the proposed programme of works as detailed in Appendix A; and

(b)  a budget of up to £50,000 to enable the works to be carried out to ensure the items of equipment are brought up to standard, funded from Section 106 contributions for the maintenance of play and recreational facilities.

A report by the Director of Operations.

RESOLVED that the Executive:

(a)  authorises the making of the proposed Public Spaces Protection Order (Fareham Borough Council) 2016; and

(b)  delegates authority to the Head of Parking and Enforcement to carry out all necessary publicity required by virtue of the Anti-Social Behaviour, Crime and Policing Act 2014 (Publication of Public Spaces Protection Orders) Regulations.

A report by the Director of Finance and Resources.

RESOLVED that the Executive approves the terms agreed for the rights to construct an access road over part of the Council’s bridleway at Fareham Park Road as set out in the confidential Appendix A.

A report by the Director of Finance and Resources.

RESOLVED that the Executive:

(a)  accepts the tender submitted by the Contractor ranked 1, as set out in the confidential Appendix A, being the most advantageous Tender received; and

(b)  awards the Contract to the Company.

A report by the Director of Finance and Resources.

RESOLVED that the Executive:

(a)  accepts the Tender submitted by the Contractor which achieved the best overall score, as detailed in the appended evaluation matrix; and

(b)  awards a Contract to this Company.

A report by the Director of Finance and Resources.

RESOLVED that the Executive agrees:

(a)  to continue the partnership arrangements for the Southampton and Fareham Legal Services Partnership for a further period of 5 years, with an option to extend the partnership for another 5 years; and

(b)  to delegate responsibility to the Chief Executive Officer after consultation with the Executive Leader to enter into such arrangements as are necessary and on such terms as are reasonable.

A report by the Director of Finance and Resources.

RESOLVED that the Executive approves:

(a)  the selection of three of the candidates nominated be formally recognised as Citizens of Honour 2016;

(b)  the selection of one of the candidates nominated be formally recognised as Young Citizen of the Year (12 – 18 year olds); and

(c)  the selection of one of the candidates nominated be formally recognised as Young Citizens of the Year (4 -11 year olds).

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

RESOLVED that in accordance with the Local Government Act 1972 the Public and Press be excluded from the remainder of the meeting, as the Executive considers that it is not in the public interest to consider the matters in public on the grounds that they will involve the disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act.

A report by the Director of Finance and Resources.

RESOLVED that the debts listed in Appendix A to this report, be written off as irrecoverable.