Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 16 May 2016.

RESOLVED that the Minutes of the Executive held on the 16 May 2016 be confirmed and signed as a correct record.

There were no Executive Leader’s announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillors Miss S Bell and Mrs K Mandry each declared a non-pecuniary interest for item 8(1) as they are appointed by the Executive as members of the Westbury Manor Museum Joint Committee.

Councillor K D Evans declared a non-pecuniary interest for item 9(2) as he chaired the Hampshire County Council Grant Committee which approved the grant for Victory Hall, in his capacity as a County Councillor.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any reference from the committees or panels held.

There were no minutes or references from other Committees brought to this meeting.

A report by the Director Operations.

Councillors Miss S Bell and Mrs K Mandry declared a Non-Pecuniary Interest as they are both members of the Westbury Manor Museum Joint Committee.

RESOLVED that the Executive approves:

(a)   proposals to remodel the Westbury Manor Museum as outlined in the report;

(b)   that £285,000 held by the Council in the Charity of Miss Winifred Nellie Cocks be used towards the cost of funding the works;

(c)   that £163,000 from capital reserves is allocated towards the cost of funding the works;

(d)  up to £35,000 is allocated from the Innovation Fund for improvements and enhancements to the frontage of the building;

(e)   a 10 year management agreement and lease to Hampshire Cultural Trust for the provision of a museum service in the Westbury Manor building, subject to satisfactory terms being agreed; and

(f)   that £64,500 funding from revenue for the first year of the new management agreement.

A report by the Director of Operations.

During this item, Councillor Miss T Harper joined the meeting.

At the invitation of the Executive Leader Councillor F W Birkett addressed the Executive on this item.

RESOLVED that the Executive agrees to offer a ten year lease of the former physiotherapy centre at Frosthole Close to Y-Services at a peppercorn rent, subject to Y-Services obtaining the grant funding for the project.

A report by the Director of Operations.

RESOLVED that the Executive agrees:

(a)  that the existing changing room at the Hook Recreation Ground be converted to provide a satellite depot for the Council’s Grounds Maintenance Team;

(b)  that the existing mess room at the Locks Heath House Park be demolished if an agreement cannot be reached with the Locks Heath Tennis Club to use this facility as a club house/toilet facilities; and

(c)  that a capital budget of £37,000 be used from the S106 Open Spaces Maintenance budget to fund the works to both buildings.

A report by the Director of Finance and Resources.

RESOLVED that the Executive:

(a)  agrees in principle to proceed with Fareham Innovation Centre Phase 2, with provision of £6.6m being made for the scheme within the Capital Programme;

(b)  notes that if the application for grant funding from the Solent Local Growth Deal is unsuccessful, the business case will be reviewed by the Director of Finance and Resources to consider scheme viability, who will make recommendations to the Executive;

(c)  grants delegated authority to the Director of Finance and Resources to appoint a design team to complete that pre-construction phase of work;

(d)  grants delegated authority to the Director of Finance and Resources in consultation with the Executive Leader, to accept a tender for the construction of the scheme provided it is within the capital budget and funding is secured; and

(e)  notes the membership of the Members Daedalus Working Group as Councillors J E Butts, T Cartwright, M J Ford and Mrs K Mandry and an opposition group member, to be advised.

A report by the Director of Finance and Resources.

Councillor K D Evans declared a non-pecuniary interest for this item as he chaired the Hampshire County Council Grant Committee which approved the grant for Victory Hall, in his capacity as a County Councillor.

RESOLVED that Executive agrees to award matching funding of up to £40,000 be awarded to Victory Hall to pay towards repairs and improvements to the building.

A report by the Director of Finance and Resources.

RESOLVED that the Executive:

(a)  agrees to make available up to £25,000 to support the development of a broad analysis of options that could be used to inform a public engagement exercise for local governance arrangements in Hampshire, and associated consultation work; and

(b)  grants delegated authority to the Chief Executive, in consultation with the Executive Leader, to determine the appropriate method of delivering the work and committing the funding.