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Agenda and minutes

Venue: Collingwood Room - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Mrs S M Bayford, T M Cartwright, T Davies and M J Ford.

2.

Minutes pdf icon PDF 87 KB

To confirm as a correct record the minutes of the meeting of the Committee held on 10 May 2018.

Minutes:

RESOLVED that the minutes of the meeting of the Committee held on 10 May 2018 be confirmed and signed as a correct record.

3.

Chairman's Announcements

Minutes:

There were no Chairman’s announcements.

4.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

5.

Deputations

To receive any deputations of which notice has been lodged.

Minutes:

There were no deputations made at this meeting.

6.

Appointment of Trading Concessions Panel

The Committee is reminded that it has decided to appoint a Trading Concessions Panel to deal with occasional issues arising from the grant of catering concessions in West Street, Fareham.

 

The Committee is invited to appoint the Panel for 2018/19 and is reminded that last year the Panel comprised five Members (Councillors Miss S M Bell, Mrs P M Bryant, T M Cartwright, MBE, L Keeble and Mrs K Mandry).

 

The allocation of seats to political groups will be provided to Members at the meeting.  

 

The Committee is invited to appoint Members to the Trading Concessions Panel in accordance with groups’ wishes and may proceed to appoint a Chairman from among those Members appointed to the Panel.

Minutes:

The Committee was reminded that at the meeting held on 10 May 2018, the annual appointments to the Trading Concessions Panel were deferred pending information regarding the political balance of seats to be allocated.

 

The Head of Democratic Services advised the Panel that on a Panel membership of 3, the political balance of allocation of seats would be 2 Conservative seats to 1 Liberal Democrat seat. However, as the Trading Concessions Panel has not met since 2014, it was suggested that the process of appointing Panel Members on an annual basis be discontinued and that in the event of a meeting being required a meeting of the Committee be convened based on minimum quorum requirements.

 

RESOLVED that:-

 

(a)  the process of appointing Panel Members on an annual basis be discontinued; and

 

(b)  in the event of a meeting being required, a meeting of the committee be convened based on minimum quorum requirements.

 

7.

Responsibilities of the Licensing and Regulatory Affairs Committee pdf icon PDF 15 KB

To receive a presentation by the Head of Environmental Health and the Head of Democratic Services on the responsibilities of the Licensing and Regulatory Affairs Committee.

Additional documents:

Minutes:

The Committee received a presentation from the Head of Environmental Health and the Head of Democratic Services on the Roles, Functions and Responsibilities of the Licensing and Regulatory Affairs Committee.  A copy of the presentation is attached to these minutes as Appendix A.

 

The presentation gave an overview of the role of the sub-committees, the delegated powers to officers, responsibilities in respect of commercial health & safety, alcohol licensing, general licensing and taxi licensing.  It also covered the scope of the elections service which included individual electoral registration, an overview of the successful move to digital canvas arrangements, a breakdown of registration services and a summary of the elections timetable ranging from 2016 to 2021.

 

Members asked that thanks be placed on record for the advice and support provided by the Elections team during the election period.

 

The Head of Environmental Health and the Head of Democratic Services were thanked for providing a very informative presentation.

 

8.

Taxis and Wheelchair Accessibility pdf icon PDF 132 KB

To consider a report by the Head of Environmental Health on Taxis and Wheelchair Accessibility.

Minutes:

The Committee considered a report by the Head of Environmental Health on Taxis and Wheelchair Accessibility.

 

Councillors J S Forrest and Mrs C Heneghan arrived at the meeting during this item.

 

Members felt that it would be important for the Panel to receive a further update with regard to taxis and wheelchair accessibility later in the year to assess whether the measures suggested in the report have been successful in improving the provision of wheelchair accessible taxi services.

 

RESOLVED that the Licensing and Regulatory Affairs Committee agrees that:

 

(a)   the age limit for wheelchair accessible vehicles, when first plated as a licensed Hackney Carriage, be increased from 5 years to 10 years (but that the vehicle must still be in immaculate condition); and

 

(b)  an update on the position with regard to wheelchair accessible hackney carriages be brought to the meeting of the Licensing and Regulatory Affairs Committee scheduled to take place on 26 March 2019.

9.

Taxi Replacement Incentive Scheme pdf icon PDF 89 KB

To consider a report by the Head of Environmental Health on a proposed Taxi Replacement Incentive Scheme.

Minutes:

The Committee considered a report by the Head of Environmental Health which detailed the Taxi Replacement Incentive Scheme approved by the Joint Air Quality Unit.

 

Councillor I J Bastable left the meeting during this item.

 

Members commented that due to its responsibilities for traffic flow and management, Hampshire County Council has a significant part to play in improving Air Quality.  It was suggested that Officers should consider how Fareham can influence a move away from private cars to public transport and contribute to any Consultations that the County Council put forward.  

 

RESOLVED that the Licensing and Regulatory Affairs Committee notes the content of the report.

10.

Licensing Conditions Update pdf icon PDF 85 KB

To consider a report by the Head of Environmental Health which proposes amendments to the Licensing Conditions.

Additional documents:

Minutes:

The Committee considered a report by the Head of Environmental Health which proposes changes to the title of the Licensing Conditions document and to the conditions relating to Air Quality, seating and e-cigarettes.

 

RESOLVED that the Licensing and Regulatory Affairs Committee:

 

(a)  approves the proposed changes to ‘The Hackney Carriage and Private Hire Conditions and Requirements’ in respect of the title of the document and the conditions relating to Air Quality, seating and e-cigarettes; and

 

(b)  delegates authority to the Head of Environmental Health to re-draft and publish the document to reflect these changes.

11.

Licensing and Regulatory Affairs Committee Work Programme pdf icon PDF 159 KB

To consider a report by the Head of Environmental Health on the Committee’s Work Programme for 2018/19.

Minutes:

The Committee considered a report by the Head of Environmental Health on the Committee’s Work Programme for 2018/19.

 

As discussed at Item 8 of the agenda, it was agreed that the Work Programme be amended to include an update on Taxis and Wheelchair Accessibility to the agenda of the meeting scheduled to take place on 26 March 2019.

 

RESOLVED that the Licensing and Regulatory Affairs Committee:-

 

(a)  notes the progress on actions arising from the meeting of the Committee held on 27 March 2018, as shown in Appendix A to the report;

 

(b)  agrees that an item providing an Update on Taxis and Wheelchair Accessibility be added to the agenda of the meeting scheduled to take place on 26 March 2019; and

 

(c)  subject to (b) above, approves the updated Work Programme for 2018/19 as attached as Appendix B to the report.

 

 




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