Agenda and minutes

The Chairman welcomed Chief Inspector Darren O'Callaghan of Hampshire Constabulary, Rohan Ahlawat of Fareham Youth Council, Jo Parkinson of the Fareham and Gosport Clinical Commissioning Group and Mike Taylor of Fareham Shopping Centre to their first meeting of the Standing Conference.

Apologies for absence were received from:

Janine Hensman                                         Fareham BC

Councillor Patricia Stallard                                    Hampshire County Council

Phil Munday                                                 Henry Cort Community College

Councillor Robert Humby                          Winchester City Council

Steve Tilbury                                                 Winchester City Council

Clive Wright                                                  Town Centre Management

Gary Jeffries                                                 Local Enterprise Partnership

Councillor Keith Evans                              Fareham BC

Councillor John Bryant                              Fareham BC

(It was reported that Councillor Whittle had been delayed but that he would be attending the meeting).

To confirm as a correct record the minutes of the meeting of the Standing Conference held on 11 October 2012.

It was AGREED that the minutes of the meeting of the Standing Conference held on 11 October 2012 be confirmed as a correct record.

The Chairman made announcements concerning: the Fareham and Gosport Clinical Commissioning Group (CCG), indicating that he would invite Jo Parkinson to say a few words about the CCG during the meeting; the recent education workshop, inviting comments on the notes from the session and indicating that they would be made available on the Council's website; the number of workshops held to date and the need for further sessions, inviting members to let him know if they felt there were any topics that had not been picked up or that needed looking at in further detail; the draft community plan, indicating that there would be an informal briefing of the Standing Conference on the content prior to the start of the consultation period and that there would be a further meeting of the Standing Conference towards the end of the consultation period to enable the Standing Conference to formulate some comments to submit to the consultation (minute 6 below also refers); and on the need to hear from major landowners and prospective developers, reading out a statement from the two major landowners (Buckland Development Ltd and BST) concerning an event that had taken place on the new community site.

The Chairman subsequently invited the representatives of the two major landowners, Charlie Hughes and David Griffiths, to address the Standing Conference concerning the recent promoters' event.

The Chairman then invited Jo Parkinson to address the Standing Conference on the reorganisation of health administration in the County and the role and composition of the Fareham and Gosport CCG.

It was AGREED that the above information be noted.

The Standing Conference received a presentation from the Chairman on the funding and delivery of infrastructure, including the main cost elements and who pays, does it add up in today's world?, some earlier models, post 2008 changes in the model, local authority options to attract investment and maximise public benefit, looking ahead and what else can be done?

It was AGREED that the presentation be noted.                

The Standing Conference received a verbal presentation from Suzanne Greenwood, Ian Miller and Charlotte Lines of the Environment Agency on environmental management and prevention of flooding, including preparations for the new development and reference to the recent flooding problems experienced in Fareham.

It was AGREED that:-

(a)              the Environment Agency officers be thanked for their presentation; and

(b)             the officers discuss the flooding problem relating to Junction 10 of the M27 motorway referred to by David Walton with him at the conclusion of the meeting.

The Standing Conference received a presentation from Selina Crocombe on the New Community North of Fareham Plan, including the background, recent progress, the next steps and the Plan timetable. The Standing Conference was reminded (minute 4 above refers) that arrangements were being made for it to receive an informal briefing on the Plan prior to the commencement of the formal consultation. Details of arrangements for the briefing would be notified in the near future. It was intended that a further meeting of the Standing Conference would then be arranged towards the end of the formal consultation process, to see if consensus could be reached on submitting a formal response to the consultation.

It was AGREED that:-

(a)          the above information be noted; and

(b)          the consultation process should include the presentation of information using a variety of media and summaries for long documents.

To agree issues to be discussed at future meetings.

The Standing Conference gave consideration to possible topics for consideration at future meetings and workshops. With reference to minute 4 above, it was anticipated that a workshop on health might be required.

It was NOTED that members could e-mail suggestions to the Chairman following the meeting.

Reference was made to the naming process for the new community which was currently in progress. 

It was NOTED that the three options had been selected after considerable historical research. It was further NOTED that, in addition to the new community, there would be a significant number of roads in the development that would need naming.

It was NOTED that the next meeting of the Standing Conference would be held on Thursday 13 June 2013 at the Civic Offices, Fareham.