Agenda and minutes

Apologies of absence were received from Councillors M J Ford, JP and Mrs S Pankhurst.

To confirm as a correct record the minutes of the Scrutiny Board meeting held on 17 March 2016.

It was AGREED that the minutes of the Scrutiny Board held on 17 March 2016 be confirmed and signed as a correct record.

The Chairman welcomed Chris Noble, Head of Project Integra to the meeting.

She also read out the following notice:

‘In accordance with legislation, members of the public and press are able to audio and video record all meetings held in public by Fareham Borough Council.

I can confirm that there have been no requests to film any part of this meeting, however, should members of the public or press wish to do so, they must respect the wishes of other members of the public present who do not wish to be filmed.’

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest made at this meeting.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To receive a presentation from the Head of Project Integra.

The Board received a presentation from Chris Noble, the Head of Project Integra.

The presentation gave the Board an overview of Project Integra, the areas of work covered under the Partnership, the achievements that they have made and the challenges for the future.

Councillor Keeble requested that a Member visit to the Materials Recovery Facility and the Energy Recovery Facility be arranged again for this year. Chris Noble informed the Board that there were dates already set for this year for visits to both facilities and that Members would need to liaise with the Refuse, Recycling and Transport Manager regarding this.

It was AGREED that Chris Noble be thanked for his informative presentation.

To receive the minutes of the meetings of the Policy Development and Review Panels held since 01 March 2016.

The Board was asked to receive the minutes of the meetings of the Policy Development and Review Panels held since 1 March 2016.

The Chairman addressed the Board and explained that unfortunately there was no representative of the Leisure and Community Policy Development and Review Panel available to present the minutes, but advised members that she was happy for the to receive them if there were no questions arising from them.

It was AGREED the minutes be received.

The Chairman advised that the Chairman of the Public Protection Policy Development and Review Panel was unable to attend this meeting but would like to present the minutes of the Public Protection Policy Development and Review Panel meeting held on 8 March 2016 at the next meeting of the Scrutiny Board on 23 June 2016.

It was AGREED that the minutes be deferred to the meeting on 23 June 2016.

The Chairman of the Health and Housing Policy Development and Review Panel, Councillor B Bayford was invited to review the minutes of the meeting held on 10 March 2016.

It was AGREED that the minutes be received.

To consider a report by the Director of Finance and Resources which invites members to review the Scrutiny Board’s work programme for 2016/17.

The Board considered a report by the Director of Finance and Resources in which reviewed the work programme for 2016/17.

Councillor Mandry referred to Appendix B of the report which outlined progress on actions since the last meeting. He enquired as to whether the Director of Finance and Resources had followed up on the Board’s request that the Executive Leader include an update on the Solent Local Enterprise Partnership (LEP) in his announcements at Council meetings. The Director of Finance and Resources confirmed that the Executive Leader is aware of the Board’s request and has agreed to provide an update on the Solent (LEP) at Council meetings if there is something of significance that he feels Members should be aware of.

Councillor Mandry also requested an update on the trial being undertaken in Portchester with regards to tackling dog waste issues. The Director of Operations addressed the Board and explained that the trial has only been operating since the beginning of April and therefore it is too early to know whether it has made a significant impact or not. He did inform members that at the end of May they would be looking to review the publicity campaign for this trial to assess the effectiveness of it, and that this would be report to the Streetscene Panel. In addition to this he will provide a briefing note that can be presented to the Scrutiny Board to provide an update on the trial.

The Director of Finance and Resources also informed the Board that the Executive Leader had made the decision that the Scrutiny Board would be tasked with reviewing the Health and Housing Portfolio, giving particular attention to health provision, and suggested that an item titled ‘Review of Corporate Strategy and Corporate Priorities’ be added to the work programme for the September meeting.

It was AGREED that the Board:-

(a)  add a report on Review of Corporate Strategy and Corporate Priorities to the work programme for the September meeting;

(b)  note the progress on actions since the last meeting, as set out in Appendix A, and

(c)  subject to the inclusion of the report outline in (a) approve the work programme for 2016/17, as set out in Appendix B.

If requested by a member, to consider any item of business dealt with by the Executive, since the last meeting of the Board. The relevant Executive meetings are 11 April 2016 and 16 May 2016. (This will also include any decisions taken by individual Executive members during the same time period.)

The Chairman invited members to indicate if they wish to consider any other item of business dealt with by the Executive since the last meeting of the Board. There were no other items of Executive Business considered.