Agenda and minutes

An apology for absence was received from Councillor J M Englefield.

To confirm as a correct record the minutes of the Planning and Development Policy Development and Review Panel meeting held on 4 November 2014.

It was AGREED that, subject to the correction of the spelling of ‘Executive’ in the list of those also present and the deletion of ’.Which’ in line 2 of paragraph 4 of minute 6, the minutes of the meeting of the Planning and Development Policy Development and Review Panel held on 6 January 2015 be confirmed and signed as a correct record.

There were no Chairman’s announcements.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest or disclosures of advice or directions made at this meeting.

To receive any deputations of which notice has been lodged.

The Panel received a deputation from Dr C Lewis in respect of Agenda Item 6, River Hamble to Portchester Coastal Flood Risk & Management Strategy Proposed for Adoption.

It was AGREED that Dr Lewis be thanked for his deputation.

To consider a report by the Director of Planning and Development on the River Hamble to Portchester Coastal Flood Risk & Management Strategy proposed for adoption.

The Panel considered a report by the Director of Planning and Development on the River Hamble to Portchester Coastal Flood & Erosion Risk Management Strategy, which was proposed for adoption by the Executive following the public consultation undertaken in Autumn 2014.

Members’ attention was drawn to the deputation referred to in minute 5 above.

At the invitation of the Chairman, Councillors R H Price and T M Cartwright addressed the Panel during the consideration of this item.

During its consideration of the matter, the Panel received a presentation from Mark Stratton, Coastal Project Engineer, Eastern Solent Coastal Partnership, on the proposed Strategy. The presentation included details of the Project Summary, Preferred Strategic Options, Resource & Funding, Additional Studies – Priority Sites, Recommendation and Next Steps.

It was AGREED that:-

(a)          the preferred Strategic Management Options for the River Hamble to Portchester Coastal Flood and Erosion Risk Management Strategy, as set out in Appendix A to the report, be commended to the Executive for approval;

(b)          the Executive be advised that the Panel additionally recommended  that there is a need to clarify the position with regard to planned and responsive inspections and maintenance works in the interim period prior to the delivery of potential capital schemes outline in the proposed Strategy, to address the concerns expressed in the deputation and by several members during consideration of the item;

(c)          the Director of Planning and Development, in consultation with the Chairman, be requested to prepare a suitable recommendation for inclusion in the report to the Executive as referred to in (b) above;

(d)          when drafted, the proposed recommendation, referred to in (b) and (c) above, be circulated to Panel members before it was included in the report to the Executive; and

(e)          Mark Stratton be thanked for his presentation.

To receive a presentation by the Director of Planning and Development on the Portchester Castle to Paulsgrove CFERM scheme.

The Panel received a presentation from Andy Pearce, Eastern Solent Coastal Partnership Project Manager, on the Portchester Castle to Paulsgrove FCERM (Flood and Coastal Erosion Risk Management) Scheme. The presentation included details of the Coastal Management Shared Service for Local Authorities, the Scheme Frontage, Flood Zone Maps, The Problem, Historic Flooding, Existing Defences, Environmental Considerations, the Strategic Context, the Preferred Strategic Option, the Trafalgar Wharf Development, Project Stages and a Summary.

It was AGREED that Andy Pearce be thanked for his presentation.

To consider a report by the Director of Planning and Development on the performance review of the Environmental Sustainability Strategy and Action Plan.

The Panel considered a report by the Director of Planning and Development on Performance Review: Environmental Sustainability Strategy and Action Plan.

It was AGREED that:-

(a)          the revised actions and targets in the Environmental Sustainability Action Plan as shown in Appendix A to the report be agreed;

(b)          the achievements and completed actions during the financial year 2013/14, as detailed in the report, be noted; and

(c)          with reference to paragraph 13 of the report, the officers be requested to look at progressing the provision of locker facilities in the basement particularly, as they would benefit cyclists considerably and the  resource implications were considered to be much less significant than for the provision of shower facilities in the basement. 

To consider a report by the Director of Planning and Development on the Public Transport Review; Conclusions and Recommendations.

The Panel considered a report by the Director of Planning and Development on Public Transport Review: Conclusions and Recommendations (Final Report).

It was AGREED that:

(a)          the Final Report relating to the findings and conclusions from the Public Transport Review be noted;

(b)          the Executive be advised that the Panel recommended that the Council should enter into an agreement with First Bus setting out a Protocol for community involvement in the provision of local bus services;

(c)          the Executive be advised that the Panel recommended that Community Action Fareham be invited to submit an application for part-funding (together with an associated business case) to the Council for its proposed scheme to operate a Sunday bus service between Fareham Town Centre and the Highlands area, replacing a similar service recently withdrawn by Hampshire County Council and to be run as a trial over a three-month period;

(d)          the Executive be advised that the Panel recommended that the officers be asked to undertake a feasibility study for a possible ongoing programme of installation of new and/or relocated bus shelters and associated bus stop infrastructure, and for estimating the associated capital costs, as these measures would assist in influencing mode choice by enhancing the quality of the public transport offer; and

(e)          the Principal Transport Planner and the Head of Planning Strategy and Regeneration be thanked for all their work in connection with the review.

To consider a report by the Director of Planning and Development  which gives a final review of the work programme 2014/15 and the draft work programme 2015/16.

The Panel considered a report by the Director of Planning and Development on the final review of the Panel’s work programme for 2014/15 and a draft work programme for 2015/16.

It was AGREED that:-

(a)          the review of the work programme for 2014/15, as shown in Appendices A and B to the report, be noted;

(b)          the proposed work programme for 2015/16, as shown in Appendix D to the report, be approved;

(c)          the proposed work programme for 2015/16, as shown in Appendix A to these minutes, be submitted to the Council for endorsement;

(d)          an informal Member Working Group be appointed to progress the preparation of the Fareham Borough Design Guide (excluding Welborne) Supplementary Planning Document;

(e)          Councillors Mrs K K Trott, N J Walker and the Chairman be appointed to the working group referred to in (d) above; and

(f)           the Chairman be requested to invite  Councillor M J Ford to also be a member of the working group referred to in (d) and (e) above.