Agenda and minutes

An apology for absence was received from Councillor G Fazackarley.

To confirm as a correct record the minutes of the meeting held on 06 September 2016.

It was AGREED that the minutes of the Planning and Development Policy Development and Review Panel held on 6 September 2016 be confirmed and signed as a correct record.

There were no Chairman’s announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest made at this meeting.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To receive a report from the Director of Planning and Regulation on the draft Statement of Community Involvement which outlines the Councils consultation responsibilities with respect to neighbourhood planning and identifies how the Council will meet its Duty to Cooperate requirement.

The Panel considered a report by the Director of Planning and Development on the Statement of Community Involvement, which has been drafted ready for consultation.

The Panel referred to Appendix B of the report which contained a list of general and specific consultees and enquired as to whether it is appropriate to have this list as it does not contain information regarding all local business, groups etc that maybe consulted upon. The Head of Planning Strategy and Regeneration suggested to the Panel that the list could be simplified to contain just the statutory consultees, and that a separate list be maintained by officers containing the other consultees, as this list will need to be updated regularly as businesses and groups change. The Panel agreed this would be a more suitable option.

The Panel also suggested that the following amendments be made:

  (i).        On page 24 at 9.2, the wording be amended to read ‘Fareham Borough Council is a member of the Partnership for Urban South Hampshire (PUSH), which is a partnership that covers the 12 whole or part Council areas in South Hampshire and the Isle of Wight.; and

 (ii).        On page 18 at 3.2, the wording be amended to read ‘The Council will only consult on issues that have yet to be decided.’

It was AGREED that the Panel notes:-

(a)  that subject to the amendments above at (i) and (ii), the draft Statement of Community Involvement 2016, as set out in Appendix A, be made available for a six week period of consultation;

(b)  that the Director of Planning and Development, be authorised to make any necessary minor changes to the draft Statement of Community Involvement, prior to publication, providing that these do not change the overall direction, shape or emphasis of the document, and do not raise any significant issues; and

(c)  that following consultation, the document will be revised as appropriate before being considered for adoption by the Fareham Borough Executive.

To consider a report by the Director of Planning and Regulation on the Authority Monitoring Report.

The Panel considered a report by the Director of Planning and Regulation on the Authority Monitoring Report for the period 1 April 2015 to 31 March 2016.

The Panel requested that additional information be placed into the report on pg 62, under the Affordable Housing Provision, which gives a brief explanation on how changes to National Policy with regards to developers being able to not comply with the affordable housing provision requirement due to viability reports.

It was AGREED that the Panel:-

(a)  reviews the Authority Monitoring Report for 2015/16, as set out in Appendix A;

(b)  gives authorisation to the Director of Planning and Regulation to make any necessary changes, including the addition of information under Affordable Housing Provision and changes to National Policy as discussed above, to the Authority Monitoring Report 2015/16, prior to publication, providing that these do not change the overall direction, shape or emphasis of the document, and do not raise any significant issues; and

(c)  supports the publication of the Authority Monitoring Report 2015/16 on the Council’s website.

To consider a report by the Director of Planning and Regulation, which reviews the Panel’s Work Programme for 2016/17.

The Panel considered a report by the Director of Planning and Regulation which reviews the Panel’s work programme for 2016/17.

It was AGREED that the Panel:-

(a)  approve the proposed Work Programme for 2016/17;

(b)  noted the outcomes from matters considered at the Panel meeting on 6 September 2016; and

(c)  Noted the content of the Planning and Development Executive Portfolio Work Programme for 2016/17.