Agenda and minutes

There were no apologies of absence given at this meeting.

To confirm as a correct record the minutes of the meeting held on 10 January 2017.

It was AGREED that the minutes of the Planning and Development Policy Development and Review Panel held on the 10 January 2017 be confirmed and signed as a correct record.

There were no Chairman’s announcements made at the meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest made at this meeting.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To receive a presentation by the Director of Planning and Regulation on a review of the Coastal Management Strategy. 

The Panel received a presentation by three senior officers from the Eastern Solent Coastal Partnership (ESCP) on a review of the coastal management services provided within the Fareham Borough. Currently the ESCP is one of the most successful partnerships of its kind in the country and is made up of four local authorities; Fareham Borough Council, Gosport Borough Council, Portsmouth City Council and Havant Borough Council.

The presentation began with the Assistant Coastal Defence Partnership Manager giving an overview to members detailing the background and vision of the partnership and how the ESCP is run.

The Assistant Coastal Defence Partnership Manager outlined to the Panel the three main component areas of the ESCP work: -

·         Strategy & Planning – a bespoke approach to communications and branding, delivering differently and enhancing the natural environment.

·         Capital Projects – large capital projects, ‘in house’ design, procurement and contract management.

·         Operations & Maintenance – Coastal research & GIS, survey & inspection/technology, asset management.

The Coastal Policy, Strategy & Environment Team Leader and the Operations Team Leader from the ESCP then continued the presentation describing these areas in more detail and an in-depth question and answer session sustained throughout the item, giving members a thorough understanding of the coastal management service provided through the ESCP within the borough.

With a ten year capital programme across the Partnership area the ESCP are forecasting a secure future for their staff and will seek to ensure that the cost savings and excellent level of service continue in the delivery of coastal management services within Fareham Borough.

It was AGREED that, the Assistant Coastal Defence Partnership Manager, Coastal Policy, Strategy & Environment Team Leader and the Operation Team Leader from the Eastern Solent Coastal Partnership be thanked for their informative presentation.

To consider a report by the Director of Planning and Regulation, which finalises the Panel’s Work Programme for 2016/17 and Draft Work Programme for 2017/18.

The Panel considered a report by the Director of Planning and Regulation on the final review of the Panels work programme for 2016/17 and a proposed draft work programme for 2016/17.

The Director of Planning and Regulation advised members that at the request of the Chairman, starting in the next municipal year he would give a verbal update on the Planning and Development Portfolio as part of the Work Programme item to allow the Panel to be updated on any activity within the relevant service areas that maybe of interest to the Panel.

The Chairman invited members to put ideas forward for next year’s Work Programme and a number of items were suggested: -

·         a review of Portfolio Services be brought to the 16 May 2017 meeting as this is the first meeting of the new municipal year;

·          a verbal update on the delivery of the coast protection scheme at Hill Head be brought to either 05 September 2017 or 07 November 2017 Panel meeting (post completion); and

·         updates on the progression of the Portchester and Fareham Town Centre Regeneration Visions and the review of the Local Plan, being provided to the Panel during the municipal year as appropriate.

The Director of Planning and Regulation agreed to add these items to the work programme for 2017/18.

It was AGREED that the Panel: -

a)    approve the current year’s work programme for 2016/17;

b)    note the draft work programme for 2017/18; and

a)    with the addition of; a review of Portfolio Services being brought to the 16 May 2017 meeting, a verbal update on the ESCPs work at Hill Head being brought to either 05 September 2017 or 07 November 2017 meeting, and with updates on the progression of the Portchester and Fareham Town Centre Regeneration Visions and the review of the Local Plan being provided to the Panel during the municipal year as appropriate, submit the proposed work programme to Council for endorsement.