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Agenda and draft minutes

Venue: Collingwood Room - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies of absence.

2.

Minutes pdf icon PDF 162 KB

The Panel is asked to confirm as a correct record, the minutes of the meeting of Scrutiny Board held on 28 June 2018, which was dissolved by the Council on 11 October 2018. Whilst the Policy and Resources Scrutiny Panel has not replaced the Scrutiny Board it has taken on many of its functions and therefore is the most appropriate Panel in which to present these minutes to.

 

Minutes:

RESOLVED that the minutes of the meeting of the Scrutiny Board held on 28 June 2018, be confirmed and signed as a correct record.

3.

Chairman's Announcements

Minutes:

There were no Chairman’s announcements made at this meeting.

4.

Declarations of Interest and Disclosures of Advice or Direction

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

Minutes:

There were no declarations of interest made at this meeting.

5.

Deputations

To receive any deputations of which notice has been lodged.

Minutes:

There were no deputations made at this meeting.

6.

Introduction to the Policy and Resources Scrutiny Panel pdf icon PDF 16 KB

To receive a presentation by the Head of Democratic Services which outlines the role and fucntions of the new Scrutiny Panel.

Minutes:

The Panel received a presentation from the Head of Democratic Services which provided an introduction to the newly formed Policy and Resources Scrutiny Panel, and outlined the role and function of this new Panel. (The presentation is attached as Appendix A to these minutes).

 

Having considered the presentation and made comments and raised questions for clarification, the Panel RESOLVED to consider the scrutiny priorities for the Policy and Resources portfolio under Item 10 of the agenda.

7.

Executive Business pdf icon PDF 71 KB

To consider any items of business dealt with by the Executive since the last meeting of the Panel, that falls under the remit of the Policy and Resources Portfolio. This will include any decisions taken by individual members during the same time period.

Minutes:

The Panel considered the Executive items of business which fall under the remit of the Policy and Resources Portfolio, including Individual Executive Member decisions and Office delegated decisions, that have taken place since the last meeting of the Scrutiny Board on 4 June 2018.

 

The Panel considered the decisions shown at items 7 (1) to 7 (13) of the agenda.

 

RESOLVED that the policy and Resources Scrutiny panel considered the following items of Executive Business:

 

7(1)

Fareham Civic Quarter Regeneration Proposals pdf icon PDF 73 KB

Minutes:

At the Invitation of the Chairman, Councillor S D T Woodward, Executive Member for Policy and Resources addressed the Panel on this item.

 

The Panel commented that they would regularly like an Update on the Fareham Civic Quarter Regeneration and that it be linked with the Ferneham Hall Vision.

 

7(2)

General Fund and Housing Revenue Account Outturn 2017/18 pdf icon PDF 14 KB

Minutes:

No comments were received.

7(3)

Capital and Treasury Management Outturn 2017/18 pdf icon PDF 72 KB

Minutes:

No comments were received.

7(4)

Sale of Land to HCC at Daedalus for Stubbington Bypass pdf icon PDF 70 KB

Minutes:

No comments were received.

7(5)

Business Rate Retention Pilots 2019-20 pdf icon PDF 74 KB

Minutes:

No comments were received.

7(6)

Daedalus Gate Guardian pdf icon PDF 74 KB

Minutes:

At the invitation of the Chairman, Councillor S D T Woodward, Executive Member for Policy and Resources addressed the Panel on this item.

 

The Panel enquired as to whether the decision taken by the Executive on 3 September 2018, was just for the provision of the budget or if it also included the design. The Executive Member for Policy and Resources confirmed that the design of the artwork is to be agreed a later date.

 

7(7)

Review of Policy Development and Review Panels and Scrutiny Board Meetings pdf icon PDF 77 KB

Minutes:

No comments were received.

7(8)

Acquisition of Commercial Property in Fareham pdf icon PDF 13 KB

Minutes:

No comments were received.

7(9)

Annual Review of the Corporate Strategy 2017-2023 pdf icon PDF 72 KB

Minutes:

No comments were received.

7(10)

Local Service Agreements pdf icon PDF 69 KB

Minutes:

No comments were received.

7(11)

Treasury Management & Capital Monitoring Report 2018-19 pdf icon PDF 134 KB

Minutes:

No comments were received.

7(12)

Finance Monitoring Report 2018-19 pdf icon PDF 79 KB

Minutes:

No comments were received.

7(13)

Locks Heath Memorial Hall Asset Disposal pdf icon PDF 71 KB

Minutes:

At the invitation of the Chairman, Councillor S D T Woodward addressed the Panel this item to explain the process that had been taken prior to this decision being taken.

8.

Review of Local Service Agreement Performance pdf icon PDF 207 KB

To consider a report by the Director of Finance and Resources which gives a review of the Local Service Agreement Performance.

Additional documents:

Minutes:

The Panel considered a report by the Director of Finance and Resources on the review of Local Service Agreement Performance.

 

RESOLVED that the Policy and Resources Scrutiny Panel considered the Local Service Agreement report and document, attached as Appendix A and had no comments.

9.

Annual Review of the Corporate Strategy pdf icon PDF 180 KB

To consider a report by the Director of Finance ans Resources on an Annual Rebiew of the Corporate Strategy.

Additional documents:

Minutes:

The Panel considered a report by the Director of Finance and Resources on the Annual Review of the Corporate Strategy.

 

At the invitation of the Chairman, Councillor S D T Woodward, Executive Member for Policy and Resources addressed the Panel on this item.

 

RESOLVED that the Policy and Resources Scrutiny Panel considered the Annual Review of the Corporate Strategy report and the Updated Corporate Strategy 2017-23 document and had no comments to make.

10.

Scrutiny Priorities

To provide an opportunity for Members to consider the scrutiny priorities for the Policy and Resources Panel.

Minutes:

The Panel were invited to put forward their suggestions for inclusion into the Scrutiny Priorities planner.

 

At the invitation of the Chairman, Councillor S D T Woodward, Executive Member for Policy and Resources addressed the Panel on this item.

 

The following suggestions were made by members of the Panel:

 

·         Council Owned Land and Buildings, in order for the Panel to scrutinise the property and land that the Council owns.

 

·         Town Centre Regeneration – The Panel expressed a desire to have regular updates on this, including the on-going progress of Ferneham Hall.

 

·         Civic Offices – To consider  how the civic offices fit into the Civic Quarter Regeneration plans together with alternative options for accommodating. Fareham Borough Council services.

 

·         Elections – To consider options and initiatives to increase Electoral Turnout.

 

·         Town Centre Vibrancy  – What measures can the Council put in place to maintain a vibrant high street.

 

·         Commercial Property – To review the performance of the Council Commercial Property Investment Strategy.

 

·         Shared Services – Review of existing shared services and consideration of other opportunities for similar arrangements.

 

·         CAT Review – Consider the effectiveness of CAT meetings and whether initiatives could help meet the needs of the public?

 

·         Citizen of Honour – A review of the arrangements for making awards for Citizen of the Year and Organisation of the Year.

 

RESOLVED that the Chairman and the Director of Finance and Resources discuss the suggestions made by the Panel and work them into the new Scrutiny Priorities Plan.

 

 




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