Agenda for Constitution on Friday, 18th November, 2022

Items
No.	Item
1.	Introduction PDF 210 KB View the background to item 1. The purpose of this Constitution is to set out how Fareham Borough Council works, how its decisions are taken and what procedures will be followed to make sure that Council is efficient, transparent and accountable to local people.
	PART ONE - The Constitution PDF 53 KB The formal part of the Constitution which is divided into 16 Chapters that set out the basic rules governing the way the Council operates.
2.	Chapter 1 - Purpose and Interpretation of the Constitution PDF 124 KB View the background to item 2.
3.	Chapter 2 - Members of the Council PDF 108 KB View the background to item 3.
4.	Chapter 3 - Citizens and the Council PDF 125 KB View the background to item 4.
5.	Chapter 4 - The role of the Council PDF 112 KB View the background to item 5.
6.	Chapter 5 - The Mayor and Deputy Mayor PDF 99 KB View the background to item 6.
7.	Chapter 6 - The Executive PDF 50 KB View the background to item 7.
8.	Chapter 7 - Overview and Scrutiny PDF 112 KB View the background to item 8.
9.	Chapter 8 - Non-Executive (Regulatory) Functions PDF 107 KB View the background to item 9.
10.	Chapter 9 - Audit and Governance Standards Sub Committee PDF 101 KB View the background to item 10.
11.	Chapter 10 - The Council's Officers PDF 63 KB View the background to item 11.
12.	Chapter 11 - Decision Making PDF 112 KB View the background to item 12.
13.	Chapter 12 - Joint Arrangements PDF 115 KB View the background to item 13.
14.	Chapter 13 - Legal, Financial and Contract Matters PDF 47 KB View the background to item 14.
15.	Chapter 14 - Review and Revisions of the Constitution PDF 102 KB View the background to item 15.
16.	Chapter 15 - Interpreting the Constitution: Suspending the Constitution PDF 102 KB View the background to item 16.
	Chapter 16 - Code of Conduct
17.	Appendix 1 - Roles of Members as Councillors PDF 139 KB View the background to item 17.
18.	Appendix 2 - Role of Mayor PDF 104 KB View the background to item 18.
19.	Appendix 3 - Role of Deputy Mayor PDF 103 KB View the background to item 19.
20.	Appendix 4 - Role of Executive Leader PDF 48 KB
21.	Appendix 5 - Role of an Executive Member PDF 48 KB View the background to item 21.
22.	Appendix 5A - Executive Portfolios including specific service responsibilities PDF 65 KB View the background to item 22.
23.	Appendix 6 - Role of Chairman of Scrutiny Panels PDF 114 KB View the background to item 23.
24.	Appendix 7 - Role of Chairman of Planning Committee PDF 106 KB View the background to item 24.
25.	Appendix 8 - Role of Chairman Licensing Regulatory Affairs Committee PDF 106 KB View the background to item 25.
26.	Appendix 9 - Role of Chairman of Audit & Governance Committee PDF 109 KB View the background to item 26.
	PART TWO - Responsibilities and Functions PDF 36 KB Contains details of the allocation of functions between different parts of the Council. It also provides an explanation of powers delegated to the Executive, the Scrutiny Panels, Committees and officers.
27.	Chapter 1 - General Responsibilities PDF 62 KB View the background to item 27.
28.	Chapter 2 - Functions of the Executive PDF 90 KB View the background to item 28.
29.	Chapter 3 - Functions of the Scrutiny Panels PDF 36 KB View the background to item 29.
30.	Chapter 4 - Functions of Regulatory and Others Committees PDF 32 KB View the background to item 30.
31.	Chapter 5 - Functions of the Planning Committee PDF 68 KB View the background to item 31.
32.	Chapter 6 - Functions of the Licensing and Regulatory Affairs Committee PDF 110 KB View the background to item 32.
33.	Chapter 6 (Annex) - Functions of the Licensing Panel PDF 56 KB View the background to item 33.
34.	Chapter 7 - Functions of the Appeals Committee PDF 31 KB View the background to item 34.
35.	Chapter 8 - Functions of the Audit and Governance Committee PDF 70 KB View the background to item 35.
36.	Chapter 9 - Functions of the Standards Committee PDF 30 KB View the background to item 36.
37.	Chapter 10 - Constitution and Functions of the Portchester Crematorium Joint Committee PDF 824 KB View the background to item 37.
38.	Chapter 11 - Constitution and Functions of the Joint Committee for the Partnership for South Hampshire (PfSH) - (PfSH Agreement 2021) PDF 7 MB View the background to item 38.
	PART THREE - Procedure Rules PDF 35 KB Contains the rules about the way in which the Council must operate and make decisions and specifies how and when information will be made available to the public.
39.	Chapter 1 - Access to Information Procedure Rules PDF 55 KB View the background to item 39.
40.	Chapter 2 - Executive Procedure Rules PDF 34 KB View the background to item 40.
41.	Chapter 3 - Notice of Key Decisions and Key Decisions PDF 42 KB View the background to item 41.
42.	Chapter 4 - Budget and Policy Framework Procedure Rules PDF 45 KB View the background to item 42.
43.	Chapter 5 - Decisions making by Individual Members of the Executive and Key Decisions by Officers PDF 49 KB View the background to item 43.
44.	Chapter 6 - Urgent Decisions outside the Policy Framework and/or Budget PDF 40 KB View the background to item 44.
45.	Chapter 7 - Removing the Executive Leader and Members of the Executive PDF 39 KB View the background to item 45.
46.	Chapter 8 - Resolution of Disputes between Full Council and the Executive PDF 38 KB View the background to item 46.
47.	Chapter 9 - Rights of the Scrutiny Panels PDF 69 KB View the background to item 47.
48.	Chapter 10 - Call-in Procedure for Executive Decisions PDF 43 KB View the background to item 48.
	PART FOUR - 'Stand Alone' Supporting Documents PDF 30 KB
49.	Standing Orders with Respect to Meetings PDF 431 KB View the background to item 49.
50.	Standing Orders with respect to the Appointment, Dismissal and Discipline of Employees PDF 162 KB View the background to item 50.
51.	Procurement and Contract Procedure Rules PDF 692 KB View the background to item 51.
52.	Financial Regulations PDF 735 KB View the background to item 52.
53.	Scheme of Delegation to Officers PDF 216 KB View the background to item 53.
54.	Scheme of Delegation to Individual Members of the Executive PDF 143 KB View the background to item 54.
	PART FIVE - Code of Conduct and Practice PDF 31 KB
55.	Code of Conduct for Members PDF 127 KB View the background to item 55.
56.	Guidance for Members and Officers Dealing with Planning Matters PDF 132 KB View the background to item 56.
57.	Anti-Fraud and Corruption Policy PDF 306 KB View the background to item 57.
58.	Code of Practice - Member/Officer Relations PDF 149 KB View the background to item 58.
59.	Dignity at Work Policy - July 2022 PDF 115 KB View the background to item 59.
60.	Code of Corporate Governance PDF 483 KB View the background to item 60.
61.	Anti Bribery Policy - to be added once updated and confirmed by Council View the background to item 61.
	PART SIX - Members' Allowances PDF 26 KB
62.	Members' Allowance Scheme 2022/23 PDF 237 KB View the background to item 62.
	PART SEVEN - Senior Management Structure PDF 26 KB
63.	Senior Management Structure PDF 1 MB View the background to item 63.
	PART EIGHT - Councillors PDF 27 KB
64.	Members of the Council View the background to item 64. Members of the Council
65.	Committee Structure View the background to item 65. Committee Structure
66.	Members of the Executive View the background to item 66. Members of the Executive

Quick Links

Meetings, agendas and minutes

Calendar

Committees

Constitution

Election Results

Decisions

ePetitions

Notice of Key Decisions

Library

Meetings

Outside bodies

Search documents

Subscribe to updates

What's new

Your Councillors

Your County Councillors

Your MEPs

Your MPs

Information

CONSTITUTION, Constitution - Friday, 18th November, 2022