Agenda and minutes

The meeting will commence with a short service of prayers.

The meeting opened with prayers led by Reverend Gavin Foster of St. John’s Church, Locks Heath.

Apologies for absence were received from Councillors T Davies and S Cunningham.

To confirm as a correct record the minutes of the Council Meeting held on 11 October 2018.

RESOLVED that the Mayor be authorised to sign as a correct record the Minutes of the meeting of the Council held on 11 October 2018.

The Mayor announced that on Sunday 24^th February, Portchester Parish Hall are hosting a lunch with David Riley as guest speaker. Tickets for this event are £11.

The Mayor also made the following announcements: -

A civic visit to Fareham’s twin town of Pulheim in Germany took place recently. Attendees were greeted by Bürgermeister Frank Keppeler, with the 4-day trip packed with visits to local places of interest.

The unveiling of WW2 Memorial in Portchester by Vice Admiral Sir Tim Laurence took place recently and was attended by many dignitaries, including the Mayor.  The service was beautifully arranged by Reverend. Ian Meredith and Councillor Roger Price.

The Mayor’s next tea party will take place on Thursday 7^th February where Councillor Geoff Fazackarley will give a talk on Charles Darwin. The tea party will start at 2.30pm in the Mayor’s Parlour and tickets are available at £4 each.

Awards

The Executive Leader was pleased to announce that the legal team at Fareham Borough Council has been recognised for its outstanding work with a top national award.

The Council’s lawyers, The Southampton and Fareham Legal Services Partnership team, were named National Legal Team of the Year in the Lawyers in Local Government Awards, against tough opposition.

The legal team was also awarded Runner Up in the Litigation Team of the Year category at the awards ceremony.

It is the second year in a row the team has been given an award, last year the team was named Project Team of the Year.  The award was given in recognition of its teamwork for supporting innovative projects such as Welborne Garden Village.

The partnership was formed in 2011.  It is delivered by Southampton City Council’s Legal Services team under Solicitor to the Council, Richard Ivory and managed for Fareham by the Head of Democratic Services.

The Executive Leader also announced that the Council’s PR and Communications department has also won an award in recognition of its outstanding work and has been named “Public Sector Team of the Year” at the Chartered Institute of Public Relations (CIPR) Pride Awards at a ceremony on Friday 30^th November.

The CIPR Pride Awards are a nation-wide awards scheme, recognising excellence in public relations and communications.

In addition to producing all of the Council’s regular online and offline communications which include the Council’s magazine ‘Fareham Today’, over the last year the Council has also delivered a broad range of publicity campaigns including the Council’s Draft Local Plan, Daedalus 100 and litter.

Housing Land Supply

The Executive Leader gave an update on Housing and the chronology of the Housing Land Supply position as follows:

2011: Core Strategy (Part 1 of the Local Plan) Adopted

2012: Government’s NPPF issued

2014:  Welborne Plan and Development Sites Plan (rest of Borough) Examination Hearings

December 2014: Minister of State for Housing and Planning (Brandon Lewis) letter to CX (Simon Ridley) of Planning Inspectorate regarding inspections based on existing Strategic Housing Market Assessments

2015: Welborne Plan and Development Sites Plan (rest of Borough) found sound and Adopted and review of plan with call for sites

2016: PUSH Spatial Position Statement 2011 - 2034 Published - Fareham to meet OAHN with small uplift

February 2017: Fixing our Broken Housing Market Housing White Paper – Council objected

August 2017: Cranleigh Road Appeal Decision Date – Inspector view that Council 5 YHLS marginally over 2 years against OAHN – ignoring Brandon Lewis instructions

September 2017: Planning for the Right Homes in the Right Places – standard methodology consultation – Council objected

9 October 2017: Draft Local Plan Executive Decision Approve to Consultation

Autumn 2017: Draft Local Plan Consultation – met Objectively Assessed Housing Need with small uplift

March 2018: Government consultation on Revised NPPF – Council objected

July 2018: Revised NPPF issued – standard methodology for housing requirements introduced – Fareham annual requirement of 544 dwellings (using 2014 ONS projections) – 30% increase

September 2018: 2016 ONS Household Projections released – reduced Fareham annual housing requirement to 479 dwellings

October 2018: Government consultation on Technical Update to NPPF including reversion to 2014 ONS projections – Council objected

November 2018: Announcement at Executive in relation to progression of new Draft Local Plan

November 2018: Housing Delivery Test results to be published but not yet released

December 2018: 

• 5YHLS position reported to Planning Committee – 4.67 years to account for reduced Welborne completions – 4.08 years to also account for 20% buffer resulting from anticipated failure of Housing Delivery Test
• Planning Committee granted consent for 248 dwellings – resulting in 4.52 yrs 5YHLS

Early 2019 – anticipated Government response to consultation on NPPF Technical Update – anticipated reversion to 544 dwellings per annum (2014 ONS) – resulting in 5YHLS of 3.98 years

But the Appeal Inspector currently holding the Old Street, Stubbington Inquiry now says that we must ignore all planning consents granted since April in calculating the five-year Housing Land Supply.

Executive Member for Health and Public Protection

QA Hospital

The Executive Member announced that he had received a letter from Mark Cubbon, Chief Executive of QA Hospital, informing him that the Secretary of State for Health and Social Care, Matt Hancock, has confirmed that Portsmouth Hospital's NHS Trust will receive £58million to re-develop the urgent care facilities at QA hospital. 

This re-development will enable the hospital to transform the way their teams deliver urgent care services to patients, which will bring a huge opportunity to bring positive change to patients and our local community. This is fantastic news and the Chief Executive has promised to bring regular updates on the progress of this exciting project.

75^th Anniversary of D Day landings

The Executive Member reminded Members that they need to save Saturday 8^th June 2019 as a large event at Solent Airport in Daedalus is being planned on that date to commemorate the 75^th Anniversary of the D Day Landings.

There will be fun fair rides, children's activities, market stalls, stage performances by local groups, and also arena performances.  On top of that there is a possibility of performances by the Red Arrows, The Battle of Britain Memorial Fund, parachute landings from Dakotas and helicopters flights as well as static aircraft.  It is hoped these events will be confirmed in the New Year. 

As Chairman of the Working Group, the Executive Member has been impressed with the amount of work the Officers are putting in to make this event something to remember and will keep Members updated with progress.

Daedalus Innovation Centre Public Showcase 2018

Last Wednesday, the Executive Member was invited by Oxford Innovation to the Daedalus Innovation Centre Public Showcase 2018 which had over 30 businesses (all resident at the Centre), showing off their latest products and services, highlighting their 2018 successes and discussing current and future innovations. Several have been busy designing new solutions and proto-typing over the summer.  Over 200 people attended, which gave some great networking opportunities with like-minded entrepreneurs, and also gave them the opportunity to have tours of the Innovation Centre.  The Council's decision to build the Innovation Centre has proved to be a great success.

Executive Member for Streetscene

The Executive Member advised that following the Notice of Motion submitted at the Council meeting in June in respect of weed spraying which resulted in the decision to write to Hampshire County Council regarding the quality of weed spraying in the Borough, a letter of response has been received advising that further weed spraying would occur from October. Since then there has been further dialogue identifying where this should take place.  The Streetscene Team is also using equipment.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillor R H Price, JP, declared a Non-Pecuniary Interest in respect of Item 10(3) – Schedule of Individual Executive Member and Officer Delegated Decisions as he was a member of the steering committee commissioning the World War II memorial plaque at St Mary’s Church, Portchester.

A question was raised in respect of Item 11(2) – Minutes of meeting Wednesday, 14 November 2018 of Planning Committee. Councillor R H Price, JP, had declared a Pecuniary interest at the Planning Committee meeting with regard to the Seafield/Moraunt Drive site but he does not have a declarable interest in the receiving of the minutes.  There were no details of the decision discussed and Councillor Price remained in the chamber.

To receive any petitions presented by a member of the Council.

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

There were no petitions presented at this meeting.

To receive any deputations of which notice has been given.

There were no deputations made at this meeting.

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

RESOLVED that:

(a)  the minutes of the Executive meeting held on Monday, 05 November 2018 be received; and

(b)  the recommendations of the Executive contained in minute 10(2): Annual Review of the Corporate Strategy 2017-2023 be noted and considered later in the agenda under Item 17.

RESOLVED that the minutes of the Executive meeting held on Monday, 03 December 2018 be received.

Councillor R H Price, JP declared a Non-pecuniary interest for this item as the ward councillor sitting on the steering committee that commissioned the World War II memorial plaque at St Mary’s Church, Portchester.

RESOLVED that the Schedule of Individual Member and Officer Delegated Decisions be received.

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

RESOLVED that the minutes of the Planning Committee meeting held on Wednesday, 10 October 2018 be received.

A question was raised in respect of this item as Councillor R H Price, JP, had declared a Pecuniary interest at the meeting of the Planning Committee held on 14 November 2018 with regard to the Seafield/Moraunt Drive Site but does not have a declarable interest in the receiving of the minutes.  There were no details of the decision discussed and Councillor Price remained in the room.

RESOLVED that the minutes of the Planning Committee meeting held on Wednesday, 14 November 2018 be received.

RESOLVED that the minutes of the Licensing and Regulatory Affairs Committee meeting held on Tuesday, 27 November 2018 be received.

RESOLVED that the minutes of the Audit and Governance Committee meeting held on Monday, 26 November 2018 be received.

To receive the minutes of the following Policy Development and Review Panels and to consider and answer questions on any reports and recommendations made.

RESOLVED that the minutes of the Leisure and Community Policy Development and Review Panel meeting held on Wednesday, 06 June 2018 be received.

RESOLVED that the Minutes of the Leisure and Community Policy Development and Review Panel meeting held on Wednesday, 25 July 2018 be received.

RESOLVED that the minutes of the Leisure and Community Policy Development and Review Panel meeting held on Wednesday, 05 September 2018 be received.

RESOLVED that the minutes of the Streetscene Policy Development and Review Panel meeting held on Thursday, 07 June 2018 be received.

RESOLVED that the minutes of the Streetscene Policy Development and Review meeting held on Thursday, 12 July 2018 be received.

RESOLVED that the meeting of the Streetscene Policy Development and Review Panel meeting held on Thursday, 06 September 2018 be received.

RESOLVED that the minutes of the Health and Public Protection Policy Development and Review Panel meeting held on Tuesday, 10 July 2018 be received.

Resolved that the minutes of the Health and Public Protection Policy Development and Review Panel meeting held on Tuesday, 11 September 2018 be received.

RESOLVED that the minutes of the Planning and Development Policy Development and Review Panel meeting held on Tuesday, 17 July 2018 be received.

RESOLVED that the minutes of the Planning and Development Policy Development and Review Panel meeting held on Tuesday, 04 September 2018 be received.

RESOLVED that the minutes of the Housing Policy Development and Review Panel meeting held on Thursday, 19 July 2018 be received.

RESOLVED that the minutes of the Housing Policy Development and Review Panel meeting held on Thursday, 20 September 2018 be received.

To receive, consider and answer questions and recommendations of the meetings of the Scrutiny Panels.

RESOLVED that the minutes of the Streetscene Scrutiny Panel meeting held on Thursday, 01 November 2018 be received.

RESOLVED that the minutes of the Leisure and Community Scrutiny Panel meeting held on Wednesday, 07 November 2018 be received.

RESOLVED that the minutes of the Leisure and Community Scrutiny Panel meeting held on Wednesday, 28 November 2018 be received.

RESOLVED that the minutes of the Planning and Development Scrutiny Panel meeting held on Monday, 12 November 2018 be received.

RESOLVED that the minutes of the Health and Public Protection Scrutiny Panel meeting held on Tuesday, 13 November 2018 be received.

RESOLVED that the minutes of the Housing Scrutiny Panel meeting held on Thursday, 22 November 2018 be received.

RESOLVED that the minutes of the Policy and Resources Scrutiny Panel meeting held on Monday, 19 November 2018 be received.

To answer questions pursuant to Standing Order 17.2 for this meeting.

There were no questions raised at this meeting.

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

There were no Motions under Standing Order 15 submitted for this meeting.

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from 14 December 2018.

There were no appointments or changes to Committees made at this meeting.

A report by the Director of Finance and Resources..

The Council considered a report by the Director of Finance and Resources on the Corporate Strategy 2017-2023.

The recommendation of the Executive was taken into account in determining this item, as referred to in minute 10(1) above.

RESOLVED that the Council:

(a)  notes the results of the annual review of the Corporate Strategy; and

(b)  approves the updates to the Corporate Strategy, as attached at Appendix A to the report.

A report by the Head of Democratic Services.

The Council considered a report by the Head of Democratic Services which proposed a number of amendments to the current schedule of Appointments to Outside Bodies.

A tabled amendment to Appendix B of the report was presented at the meeting to include a proposed amendment to the current appointment(s) to the Fareham Welfare Trust.

In considering the appointment to the Community Safety Partnership (no. 4 tabled as Appendix B), it was AGREED that Councillor G Fazackarley be appointed as Deputy for the remainder of the 2018/19 municipal year.

It was AGREED that the Fareham and Gosport Clinical Commissioning Group (no. 10 tabled as Appendix B) be removed.

It was AGREED that the Fareham and Gosport Clinical Commissioning Group Community Engagement Committee (no.10 tabled as Appendix B) be added.

In considering the appointment to the Hampshire County Council South Area Road Safety Council (no. 18 tabled as Appendix B), it was AGREED that Councillor G Fazackarley be appointed as the Appointed Representative for the remainder of the 2018/19 municipal year.

It was AGREED that the Hampshire Health and Well-being Partnership Board (no.19 tabled as Appendix B) be removed.

It was AGREED that the change in name of the Hampshire Pension Fund Annual Employer’s Meeting (no. 21 tabled as Appendix B) be noted.

It was AGREED that the change in  name of the Portsmouth City Council Health Overview & Scrutiny Panel (no. 22 tabled as Appendix B) be noted.

In considering the appointments to the Portsmouth City Council Health Overview & Scrutiny Panel (no. 22 tabled as Appendix B), it was AGREED that Councillor T M Cartwright, MBE, be appointed as Representative and Councillor G Fazackarley be appointed as Deputy for the remainder of the 2018/19 municipal year.

In considering the appointment to the Local Government Association Coastal Issues Special Interest Group (no. 28 tabled as Appendix B), it was AGREED that Councillor T Davies be appointed as Deputy for the remainder of the 2018/19 municipal year.

In considering the appointments to the Partnership for Urban South Hampshire Overview and Scrutiny Committee (no. 34 tabled as Appendix B), it was AGREED that Councillor T Davies be appointed as Representative and Councillor P Davies be appointed as Deputy for the remainder of the 2018/19 municipal year.

In considering the appointment to the Police and Crime Panel (no. 35 tabled as Appendix B), it was AGREED that Councillor G Fazackarley be appointed Deputy for the remainder of the 2018/19 municipal year.

It was AGREED that RELATE Portsmouth and District (no. 44 tabled as Appendix B) and RELATE South West Hampshire & the Isle of Wight (no. 45 tabled as Appendix B) be merged together as a single Body.

In considering the appointment to the Standing Conference on Problems Associated with Coastline (no. 50 tabled as Appendix B), it was AGREED that Councillor T Davies be appointed Deputy for the remainder of the 2018/19 municipal year.

Subject to the tabled amendments agreed as listed above, it was RESOLVED that the Council:

(a)  notes those Outside Bodies that the Council no longer makes representation to, as outlined in Appendix B to the report, and agrees that they be deleted;

(b)  notes those Outside Bodies with a change of name, as outlined in Appendix B to the report;

(c)  agrees the appointments to the newly formed Outside Bodies, as proposed in Appendix B to the report; and

(d)  agrees the proposed changes to appointments to Outside Bodies, as a result of the Council’s revised Scrutiny arrangements, as outlined in Appendix B to the report.

A report by the Monitoring Officer.

The Council received a report by the Monitoring Officer which details the updates made to the Constitution following the creation of the new Scrutiny Panels. 

RESOLVED that the updates made to the Constitution (as set out in Appendix A), following the Committee Structure changes agreed by Council on the 11 October 2018, be received.