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Agenda and minutes

Venue: Council Chamber - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Prayers

The meeting will commence with a short service of prayers.

Minutes:

The meeting opened with prayers led by Reverend Mike Terry of St Mary’s Church, Warsash.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors P J Davies, J Forrest, S D Martin and R H Price, JP

3.

Minutes pdf icon PDF 287 KB

To confirm as a correct record the minutes of the Council Meeting held on 22 February 2019.

Minutes:

RESOLVED that the Mayor be authorised to sign as a correct record the Minutes of the Council meeting held on 22 February 2019. 

4.

Mayor's Announcements

Minutes:

The Mayor thanked everyone who had supported her charity events this year and was pleased to have been able to make contributions to the excellent work carried out by Abbey’s Heroes, Acts of Kindness and the Royal Naval Benevolent Trust.

 

The Mayor also extended her thanks to the Deputy Mayor, the Executive Leader, the Chief Executive, fellow Councillors and to those teams who had supported her during her Mayoral year.

 

The Mayor welcomed to the meeting, Sarah Robinson as Monitoring Officer and Director of Support Services and Lindsey Ansell as Director of Leisure and Community.

 

The Mayor also welcomed Able Cadet Harry Eccles to the meeting.  Harry was thanked for his service and presented with a certificate to mark the end of his service as the Mayor’s Cadet. 

5.

Executive Leader's Announcements

Minutes:

High Street Community Clean Up Fund

 

The Executive Leader announced that on 16 March 2019, the Secretary of State for the Ministry of Housing, Communities and Local Government announced that Councils across England would receive an immediate cash boost from a £9.75 million fund to back their efforts in cleaning up high streets and town centres.  Fareham Borough Council was given £20,373 but the money had to be committed by the end of March.

 

The aim of the funding is to give Local Authorities an opportunity to do more, encourage communities to take greater pride in their local area and support campaigns such as Keep Britain Tidy’s Great British Spring Clean Campaign running from 22 March to 23 April.  Councils were encouraged to buy tools such as litter pickers, gloves and brushes and organise events to encourage the community to get involved with a focus on helping to make centres look their best.

 

The Government’s deadline to commit the funding was extremely tight but has been used to fund improvements in the town centre and the community activities planned to coincide with the Great British Spring Clean and Fareham in Bloom.  This includes:

 

·         Re-painting of all the black street furniture, barriers, benches, ironwork and the West Street Play area;

·         A programme of street washing and gum removal will commence when the painting has been completed;

·         Provision of new litter bins in West Street;

·         Litter pickers, gloves, bags and other ancillary items for the British Spring Clean Event, Fareham in Bloom Family Day, in partnership with Fareham Shopping Centre; and

·         Provision of floral displays at western end of West Street and improvements to borders and tree works at Westbury Manor

6.

Executive Members' Announcements

Minutes:

Councillor T M Cartwright, MBE, Executive Member for Health and Public Protection made the following announcements:

 

Knife Amnesty in Fareham

 

During March across Hampshire Constabulary, Operation SCEPTRE was carried out which gave people the opportunity to surrender knives with no questions asked.  In Fareham, this was a huge success in that two swords, 53 knives, an asp and a set of nun chucks were surrendered via the knife bin at the front desk of Fareham Police Station.  In addition, the Police conducted 14 school engagements focussing on knife related crimes and also conducted three weapons sweeps using metal detectors across Fareham town. This was a huge success and congratulations to the police on this initiative.

 

At the same time during March, the Police conducted two test purchasing operations across Fareham Borough, with a 100% success record i.e. 17 of the 17 shops passed.

 

QA Hospital

 

An email has been received from Mark Cubbon informing that the Care Quality Commission has published its report following a recent inspection of the Emergency Department.  This inspection visited the Department, unannounced, in February as part of the series of focussed inspections of NHS Trusts during the winter.  The Trust is currently rated as “requires improvement”. This latest inspection was not rated and does not change the overall rating of the Trust.  It is encouraging that Inspectors recognise that improvements have been made and welcome the steps taken to help reduce pressure on the emergency department.  The Report also highlights that the staff feel supported and want to make a difference; however, they recognise that, as outlined in the Report, there is more work to do and they will continue to focus on ensuring the required improvements are made.

 

The Executive Member stated that it is his view that improvements are being made but are restricted owing to the lack of facilities which will be rectified in the next couple of years when the new department will be built.

7.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

8.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

Minutes:

The Mayor was presented with a petition by Councillor Mrs T L Ellis. This petition, which contains 79 signatures, requests that in the interests of road safety and to avoid accidents, provision of double yellow lines is made at the junction of the two parts of Blackbrook Park Avenue and the opposite (northern) side of the road.

 

The Mayor confirmed that the petition would be dealt with in accordance with the Council’s Petition Scheme and would be passed to the relevant Local Authority.

9.

Deputations

To receive any deputations of which notice has been given.

Minutes:

There were no deputations given at this meeting.

10.

Reports of the Executive

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

10(1)

Minutes of meeting Monday, 04 March 2019 of the Executive pdf icon PDF 164 KB

Minutes:

RESOLVED that:

 

(a)  the Minutes of the meeting of the Executive held on Monday 04 March 2019 be received; and

 

(b)  the recommendation in respect of item 8(3) – Review of the Gambling Act 2005 Statement of Principles be dealt with at Item 18 of the agenda.

10(2)

Minutes of meeting Monday, 01 April 2019 of the Executive pdf icon PDF 157 KB

Minutes:

RESOLVED that:

 

(a)  the Minutes of the meeting of the Executive held on Monday 01 April 2019 be received; and 

 

(b)  the recommendation in respect of item 10(1) – Safeguarding Policy be dealt with at Item 17 of the agenda.

 

10(3)

Schedule of Individual Executive Member and Officer Delegated Decisions pdf icon PDF 124 KB

Minutes:

RESOLVED that the Schedule of Individual Member and Officer Delegated Decisions be received.

11.

Reports of Other Committees

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

11(1)

Minutes of meeting Wednesday, 20 February 2019 of Planning Committee pdf icon PDF 214 KB

Minutes:

RESOLVED that the Minutes of the Planning Committee meeting held on Wednesday 20 February 2019 be received.

11(2)

Minutes of meeting Tuesday, 26 March 2019 of Licensing and Regulatory Affairs Committee pdf icon PDF 160 KB

Minutes:

RESOLVED that;

 

(a)   the Minutes of the Licensing and Regulatory Affairs Committee meeting held on Tuesday 26 March 2019 be received; and

 

(b)  the recommendation in respect of item 9 – Licensing and Regulatory Affairs Committee Work Programme be dealt with at item 16 of the agenda.

11(3)

Minutes of meeting Monday, 11 March 2019 of Audit and Governance Committee pdf icon PDF 203 KB

Note: The following recommendation is to be determined by Council:-

 

Minute 13 – Constitution Update – the Council is recommended to approve the updates to the constitution as set out in Appendices A and B of the Report.

Minutes:

RESOLVED that:

 

(a)  the Minutes of the Audit and Governance Committee meeting held on Monday 11 March 2019 be received;

 

(b)  the recommendations contained in Minute 13 – Constitution Update, be accepted and accordingly that the Council agrees the updates to the Constitution as set out in Appendices A and B to the report; and

 

(c)  the recommendation in respect of Item 14 – Annual Report of the Committee be dealt with at Item 16 of the agenda.

12.

Reports of the Scrutiny Panels

To receive, consider and answer questions on reports and recommendations of the meeting of the Scrutiny Panels.

12(1)

Minutes of meeting Tuesday, 5 March 2019 of Health and Public Protection Scrutiny Panel pdf icon PDF 167 KB

Minutes:

RESOLVED that the Minutes of the Health and Public Protection Scrutiny Panel meeting held on Tuesday 05 March 2019 be received.

12(2)

Minutes of meeting Wednesday, 6 March 2019 of Leisure and Community Scrutiny Panel pdf icon PDF 155 KB

Minutes:

RESOLVED that the Minutes of the Leisure and Community Scrutiny Panel meeting held on Wednesday 06 March 2019 be received.

12(3)

Minutes of meeting Thursday, 7 March 2019 of Housing Scrutiny Panel pdf icon PDF 160 KB

Minutes:

RESOLVED that the Minutes of the Housing Scrutiny Panel meeting held on Thursday 07 March 2019 be received.

12(4)

Minutes of meeting Tuesday, 12 March 2019 of Planning and Development Scrutiny Panel pdf icon PDF 223 KB

Minutes:

RESOLVED that:

 

(a)  the Minutes of the Planning and Development Scrutiny Panel meeting held on Tuesday 12 March 2019 be received; and

 

(b)  the recommendation in respect of item 7 – Motion received from Council, be dealt with under item 14(2) of the agenda. 

12(5)

Minutes of meeting Thursday, 14 March 2019 of Streetscene Scrutiny Panel pdf icon PDF 169 KB

Minutes:

RESOLVED that the Minutes of the Streetscene Scrutiny Panel held on Thursday 14 March 2019 be received.

13.

Questions under Standing Order 17.2

To answer questions pursuant to Standing Order 17.2 for this meeting.

Minutes:

There were no questions submitted at this meeting.

14.

Motions under Standing Order 15

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

14(1)

Notice of Motion received on the 01 April 2019 from Councillor G Fazackarley

“I propose that the Council writes to the Secretary of State asking he writes to all retailers inviting them to pledge to stop selling single knives.  This is in response to the growing number of knife-related incidents across the Country and to aid the safety of residents in our Borough”

Minutes:

The notice of Motion received from Councillor G Fazackarley, proposing that the Council write to the Secretary of State asking that he writes to all retailers inviting them to pledge to stop selling single knives, was withdrawn.

14(2)

Update on Motion received on 22 February 2019 from Councillor Mrs K K Trott pdf icon PDF 61 KB

To receive an update on the motion presented to Council on 22 February 2019 by Councillor Mrs K K Trott in respect of permitted development rights which allow change of use into residential homes without planning permission.

Minutes:

An update was given on the motion presented by Councillor Mrs K K Trott to the meeting of the Council held on 22nd February 2019, proposing that Fareham Borough Council calls upon the Secretary for Housing, Communities and Local Government to implement a review of the wide-ranging impacts of permitted development which allow the change of use into residential homes.

 

This motion had been referred to the Planning and Development Scrutiny Panel who considered it and, with the agreement of Councillor Mrs Trott who was present at the meeting, proposed an amendment.

 

A copy of the amended motion agreed by the Panel was tabled at the meeting and is attached to these minutes as Appendix A.

 

RESOLVED that a letter, formulated by Officers, is sent to the Secretary of State for Housing, Communities and Local Government to address the issues raised in the amended motion.

 

15.

Appointments to Committees

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from 19 April 2019.

Minutes:

There were no changes to the appointments to Committees made at this meeting.

16.

Committee Work Programmes 2019/20 pdf icon PDF 192 KB

A report by the Head of Democratic Services.

Minutes:

RESOLVED that the Council endorses the proposed Work Programmes for all the Committee meetings scheduled for the next municipal year as set out in Appendix A to the report.

17.

Safeguarding Policy pdf icon PDF 77 KB

A report by the Director of Leisure and Community.

Additional documents:

Minutes:

RESOLVED that the Council adopts the updated Safeguarding Policy, as set out at Appendix A to the report.

18.

Statement of Gambling Principles pdf icon PDF 149 KB

A report by the Head of Environmental Health.

Additional documents:

Minutes:

RESOLVED that the final draft Gambling Act 2005 Statement of Principles 2019-2022, as attached as Appendix A to the report be adopted by the Council.

19.

Pay Policy pdf icon PDF 79 KB

A report by the Deputy Chief Executive.

Additional documents:

Minutes:

An updated draft pay policy statement 2019/20 was tabled at the meeting to reflect the changes to the Senior Management Structure that were agreed at the Council meeting held on 22 February 2019.

 

RESOLVED that Council approves the updated pay policy statement 2019/20 as tabled at the meeting and attached as Appendix B to these minutes.

 

 




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