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Agenda, decisions and draft minutes

Venue: Virtual Meeting - M S Teams

Contact: Democratic Services 

Link: View the Meeting here

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies for absence given for this meeting.

2.

Minutes pdf icon PDF 163 KB

To confirm as a correct record the minutes of the meeting of the Executive held on 06 July 2020.

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on 06 July 2020 be confirmed and signed as a correct record.

3.

Executive Leader's Announcements

Minutes:

The Executive Leader announced that in May 2020 Fareham Borough Council was awarded around £104,000 in European funding to support the safe reopening of high streets and the local economy.A comprehensive economic recovery action plan is currently being drafted for the September Executive; however, ahead of this, work to encourage the public back into the town centre, and district centres, has already begun.

 

The Executive Leader stated that, as part of this, the Council has launched a campaign to Shop Local and Eat Local to help encourage shoppers and diners back onto the high street.  The Executive Leader also stated that a press release will be issued tomorrow morning and a marketing campaign will include:

 

·         Social media banners

·         Posters (car parks and key locations)

·         Bus stop posters

 

The reach of the campaign will broaden further over the next couple of weeks with flags due to be installed in the non-pedestrianised area of West Street within the next couple of weeks and new graphics on some of our refuse vehicles by the middle of August.

 

4.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

5.

Petitions

Minutes:

There were no petitions submitted at this meeting.

6.

Deputations

To receive any deputations, of which notice has been lodged.

Minutes:

There were no deputations submitted at this meeting.

7.

References from Other Committees

To receive any references from the committees or panels held.

Minutes:

There were no references from other Committees made at this meeting.

8.

Policy and Resources

8(1)

Covid-19 Recovery Plan (Objectives and Framework) pdf icon PDF 170 KB

A report by the Chief Executive Officer.

Minutes:

RESOLVED that the Executive agrees the ‘Recovery Objectives’ and

‘Recovery Framework’ for COVID-19.

9.

Housing

9(1)

Nitrate Credits for Fareham Housing Schemes pdf icon PDF 130 KB

A report by the Deputy Chief Executive Officer.

Additional documents:

Minutes:

RESOLVED that the Executive notes the content of the report and the

approach to nitrate neutrality for Fareham Housing developments.

10.

Leisure and Community

10(1)

Christmas Lights Switch On - Alternative Proposals for 2020 pdf icon PDF 252 KB

A report by the Director of Leisure and Community.

Minutes:

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

 

RESOLVED that the Executive agrees:

 

(a)     to an alternative proposal, as set out in the report, to recognise the

switching on of Fareham’s Christmas lights in Fareham Town Centre, as a result of the Covid-19 pandemic and the Government restrictions currently in place; and

 

(b)    to free parking between 12 noon and 6.00pm in the Pay and Display car parks within the Town Centre, on each day that the festive market is in situ, and when parking charges apply.

10(2)

The naming of Fareham's new Arts and Entertainment Venue pdf icon PDF 180 KB

A report by the Director of Leisure and Community.

Additional documents:

Minutes:

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

 

RESOLVED that the Executive agrees:

 

(a)   that the preferred names for the new Arts and Entertainment Venue of: The Quay Fareham, The Kiln Fareham, The Tannery Fareham and Fareham Live, go forward to a public consultation exercise ; and

 

(b)  that the name “Ferneham” is incorporated into future options for the

naming of rooms and areas within the remodelled venue.

10(3)

Covid-19 Community Recovery Plan pdf icon PDF 283 KB

A report by the Director of Leisure and Community.

Minutes:

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

 

RESOLVED that the Executive approves the Covid-19 Community Recovery Plan and the following actions therein:

 

i)         to support our Community Centres and Sports Clubs through this challenging period, a special grants programme be considered to assist them with the additional expenses being accrued at this time.  This scheme will be presented in a separate report to the Executive;

ii)            the Leisure Centre contract, regarding the agreed capital investment and the duration of the contract, be reviewed.  The results of this review will be presented in a separate report to the Executive;

iii)           an assessment of the Council’s Arts and Entertainment project, including its capital costs and current business plan be carried out.  The results of this review will be presented in a separate report to the Executive; 

iv)           youth projects are likely to face additional costs when they finally reopen their facilities.  As the Youth Activity Fund for the year has yet to be paid out, it offers an opportunity for the Council to distribute the funding to best support the Youth Projects;

v)            to build on the lessons learnt from the pandemic and to reflect these changes in the future service level agreements with our voluntary organisations;

vi)           to work closely with our voluntary organisations to understand more fully the issues at hand and identify longer term solutions to the provision of the Food Bank;

vii)          to develop alternative proposals to replace the Christmas Lights Switch-On event.  These proposals will be presented in a separate report to the Executive;

viii)        in order to encourage smaller craft stands to the Fareham and Portchester markets, those traders not eligible for the discretionary business grant to receive free pitch hire until Christmas 2020; and

ix)           to present a separate report to the Executive recommending the establishment of a community lottery in Fareham.

 

11.

Streetscene

11(1)

Covid-19 Public Spaces Recovery Plan pdf icon PDF 968 KB

A report by the Head of Streetscene.

Minutes:

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

 

RESOLVED that the Executive approves the Covid 19 Public Spaces

Recovery Plan as detailed in the report.

12.

Planning and Development

12(1)

Works to Property at Bridge Road, Sarisbury Green pdf icon PDF 132 KB

A report by the Deputy Chief Executive Officer.

Minutes:

RESOLVED that the Executive authorises the use of sufficient funds for the

‘Direct Action’ set out in this report to be undertaken under Section 219 of the Town & Country Planning Act 1990 to ensure compliance with the Section 215 Notice issued under the provisions of the Town and Country Planning Act 1990.

13.

Policy and Resources

13(1)

Capital and Treasury Management Outturn 2019/20 pdf icon PDF 468 KB

A report by the Deputy Chief Executive Officer.

Minutes:

RESOLVED that the Executive:

 

(a)     approves the General Fund capital programme for 2019/20 to be financed as set out in this report;

 

(b)     agrees that the additional expenditure incurred, amounting to £67,363 be financed retrospectively from unallocated capital resources; and

 

(c)     notes the treasury management activity for 2019/20.

14.

Exclusion of Public and Press

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED that it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

15.

Leisure and Community

15(1)

Covid-19 Impact on Leisure Centres pdf icon PDF 83 KB

A report by the Director of Leisure and Community.

Additional documents:

Minutes:

RESOLVED that the Executive:

(a)  agrees to proceed with the capital expenditure of £6.81 million to enhance the Leisure facilities at both centres, but particularly at Fareham Leisure Centre;

(b)  agrees the principle of the COVID -19 recovery deal proposed within the report between Fareham Borough Council and Everyone Active up to the amount of £1.83 million to enable the reopening of Fareham and Holly Hill Leisure Centres; and

(c)  delegates authority to the Director of Leisure and Community and the Deputy Chief Executive Officer to agree minor amendments to the deal following consultation with the Executive Member for Leisure and Community.

 

 

 




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