Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 03 April 2017.

RESOLVED that the minutes of the Executive held on 03 April 2017 be confirmed and signed as a correct record.

The Executive Leader announced that the first formal stage of the procurement process to seek a creative delivery partner for Welborne closed  on 5^th May and he confirmed that Fareham Borough Council has received a number of Expressions of Interest from developers, investors and consortia across Europe.

Applicants were asked to demonstrate a track record in delivering high-quality large scale developments with an emphasis on design excellence and potential suppliers were able to submit a Selection Questionnaire via the South East Business Portal.

The Executive Leader stated that the Council is now progressing on to the next formal stage of the process which is to evaluate the Selection Questionnaires. 

The Executive Leader stated that the delivery of Welborne remains a key priority for the Council who is fully committed to working with site promoters and landowners to bring this to fruition.  However, in the absence of full and comprehensive land assembly at Welborne, the Council will continue to progress its Delivery Strategy until it is fully satisfied that the Welborne Plan can be delivered, in full, for the benefit of our local community.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no Declarations of Interest made at this meeting.

There were no Petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no Deputations made at this meeting.

To receive any reference from the committees or panels held.

There were no references from other Committees or Panels presented at this meeting.

The Executive Leader is invited to confirm the appointment of Executive Members to the areas of Executive responsibility, as advised at the Annual Council meeting.

The Executive Leader confirmed that his decision to appoint Executive Members to their areas of responsibility, as advised at the Annual Council meeting on 11 May 2017 for the municipal year 2017/18 was as follows:

Planning and Development – Councillor K D Evans;

Leisure and Community – Councillor Miss S Bell;

Housing – Councillor Mrs K Mandry;

Health and Public Protection – Councillor T M Cartwright;

Streetscene – Councillor Miss T Harper; and

Policy and Resources – Councillor S D T Woodward.

To appoint Executive Members to the following bodies for 2017/18:

(i)            Portchester Crematorium Joint Committee (in 2016/17, the Executive appointed Councillors K D Evans and Miss S M Bell)

(N.B. In the past, the Executive has not appointed ‘substitute’ members to this joint committee. However, the Executive may, if it so wishes, authorise other members of the Executive to act as deputies.)

(ii)          Fareham and Gosport Building Control Members’ Panel (in 2016/17, the Executive appointed Councillor K D Evans)

(iii)         Partnership for Urban South Hampshire (PUSH)

As PUSH is a formal Joint Committee, the following appointments are required to be made by the Executive for 2017/18:

(a)  Joint Committee representatives (In 2016/17, the Borough Council’s representatives were:

Executive Leader Councillor S D T Woodward) and Deputy Executive Leader (Councillor T M Cartwright);

(b)  Sub-Group Meetings (In 2016/17, the Borough Council’s representatives were the appropriate Executive Members (as relevant); and

(c)  Meetings with Key Consultees and similar Consultation Meetings (In 2016/17, the Borough Council’s representatives were Councillors SDT Woodward and T M Cartwright)

(iv)         CCTV Partnership (In 2016/17, the Executive appointed Councillor T M Cartwright);

(v)          Fareham and Gosport Environmental Health Partnership Panel (in 2016/17, the Borough Council’s representative was Councillor T M Cartwright);

(vi)         Aspect Building Communities Ltd (In 2016/17, the Executive appointed Councillor Mrs K Mandry);

(vii)        Joint Member Shared Coastal Management Board (Councillor K D Evans and Councillor A Mandry (Deputy) currently appointed)

RESOLVED to appoint Executive Members to the following bodies for 2017/18:-

(i)            Portchester Crematorium Joint Committee – Councillors K D Evans and Miss S M Bell (N.B In the past, the Executive has not appointed ‘substitute’ members to this joint committee. However, the Executive may, if it so wishes, authorise other members of the Executive to act as deputies).

(ii)          Fareham and Gosport Building Control Member’s Panel – Councillor K D Evans.

(iii)         Partnership for Urban South Hampshire (PUSH)

As PUSH is a formal Joint Committee, the following appointments are required to be made by the Executive for 2017/18: -

(a)  Joint Committee representatives – Executive Leader Councillor S D T Woodward and Deputy Executive Leader, Councillor  T M Cartwright.

(b)  Sub-Group Meetings – The Borough Council’s representatives are the appropriate Executive Members.

(c)  Meetings with Key Consultees and similar Consultation Meetings – Councillors S D T Woodward and T M Cartwright.

(iv)         CCTV Partnership – Councillor T M Cartwright.

(v)          Fareham and Gosport Environmental Health Partnership Panel – Councillor T M Cartwright.

(vi)         Aspect Building Communities Ltd – Councillor Mrs K Mandry.

(vii)        Joint Member Shared Coastal Management Board – Councillor K D Evans and Councillor A Mandry (Deputy).

A report by the Director of Operations.

RESOLVED that the Executive:-

(a)  accepts the proposal to approve the usage of the Hampshire County Council framework; and

(b)  awards the contract to The WP Group.

A report by the Director of Planning and Regulation.

RESOLVED that the Executive agrees:-

(a)  to secure the annual budget for the Council’s Tree Maintenance Services for the contract term; and

(b)  to award the contract to the top 8 scoring tenderers as set out in the Confidential Appendix A to the report.