Decision details

This report considers the tenders received for the provision of cleaning services for specified Council owned buildings and designated areas of the town centre. The report recommends an award of contract for the services.

The existing five year cleaning contract is due to end in March 2016. Therefore, it has been necessary to update the current specification schedule and associated documentation and undertake a re-procurement exercise. The new contract will run for five (5) years with a possible two (2) year extension option.

The contract will include the cleaning of buildings such as Ferneham Hall, pavilions, public conveniences, housing sites and the newly acquired control tower at Daedalus airfield. The contract includes the option for additional “provisional” locations to be added should it become necessary over the term of the contract.  

The operations to be undertaken within the contract will include window cleaning, general cleaning, street washing, notice boards, wheeled bins as well as deep cleaning of void properties.

The contract was advertised via the Official Journal of the European Union (OJEU) with tenders issued on 4 September 2015 with a closing date of 2 October 2015.

Eight contractors submitted tenders. The evaluation panel scored all valid tenders based on the Best Price Quality Ratio in order to rank and position the tenders.

RESOLVED that the Executive agrees to award the contract to the contractor ranked in 1^st position (as set out in confidential appendix A to the report) being the best price quality ratio tender received.