Decision details

Following a recent tender exercise, the Council is seeking approval to award contracts to various trade(s) suppliers to support our in-house Direct Services Organisation (DSO) in providing a Responsive Repairs service on behalf of Fareham Borough Council.

In the past, the Council had outsourced Responsive Repairs contracts to one managing Contractor who would carry out works within the various trade disciplines.

When the previous Responsive Repairs contract lapsed the council directly employed its own Direct Services Organisation (DSO) to provide these services.  They include, but are not limited to: Multi Trades, Carpenter, Electrician, Plumber, Groundworker, Painter and Decorator, Plasterer and Skilled Labourer.  The team are best placed to respond quickly to most routine repair jobs, but there are peaks in demand for day to day repairs and some jobs require a longer period of time on site.  To meet demand in these situations, additional resources from external contractors are sometimes required to meet the needs of our Customers.

The Council has recently tendered twenty-one separate trade contracts with a view to including up to six Micro, Small and Medium Enterprises (SME’s) against each trade, including businesses from the local area.

An information evening was held at Ferneham Hall on Monday 4 March 2019 to provide the opportunity for businesses, including Micro and SME’s to engage face to face with the Council to discuss the Responsive Repairs opportunity.  Prior to this information evening, flyers were given to all local material suppliers.  There was also a media campaign to try and attract as many local businesses as possible to attend the evening.  Officers and the Senior Management team attended the event in order to support and encourage suppliers to tender for the various services.

Following a two-stage procurement exercise, those bidders who scored 70% and above (up to a maximum of six suppliers) will be included on each of the framework agreements to provide the services.  The evaluation of the submission and the preferred bidder information is provided in the confidential Appendix A, attached to the report.

RESOLVED that the Executive agrees that, on the basis of being the most economically advantageous tenders, those bidders scoring 70% and above (based on their tender scores) are included in the framework agreement for each applicable trade contract.