Decision details

To approve the letting of a contract for hedge and sports grounds maintenance for a 5 year term commencing July 2014.

The current contract to maintain the hedges and sport grounds was awarded to The Landscape Group Ltd. in July 2011 and is due to end in June 2014. A new contract has been tendered for a three year period with an option to extend for a further two years.

The Tender was advertised on the South East Business Portal and eight companies returned a compliant pre-qualification submission. The submissions were scored according to financial information, business practices, business standing, relevant experiences, references and contract specific questions. The five highest scoring companies were selected for invitation to tender.

Four tenders were received and the companies were each invited in to the Council to give a presentation to key officers on their bid. The tender returns were then scored on price, quality, customer service, health & safety and service delivery. The company achieving the highest combined score was the Council’s incumbent contractor, The Landscape Group Ltd.

That the contract for hedge and sports grounds maintenance over a 5 year term commencing July 2014 is awarded to The Landscape Group Ltd.