Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 09 July 2018.

RESOLVED that the minutes of the meeting of the Executive held on 09 July 2018 be confirmed and signed as a correct record.

There were no Leader’s Announcements given at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

The Executive received a deputation in relation to item 11(1) – Response to Draft Titchfield Neighbourhood Plan, from Mr Nick Girdler, Chairman of The Titchfield Village Trust.

The Executive also received a deputation in relation to item 12(1) – Locks Heath Memorial Hall Progress Report, from Reverend Gavin Foster of the church of St John the Baptist, Locks Heath.

To receive any reference from the committees or panels held.

Scrutiny Board – 28 June 2018

Minute 7 – Review of Policy Development and Review Panel and Scrutiny Board Meetings.

The Board considered a report by the Head of Democratic Services which set out details of the Vanguard review of the effectiveness of the current Policy Development and Review Panels and the Scrutiny Board meetings and proposed a new Committee structure as set out in Appendix B to the Report.

RESOLVED that the Scrutiny Board supports the proposals contained within the report and endorses that the Executive recommends to Council that:

(a)   the Policy Development and Review Panels be dissolved;

(b)   a Scrutiny Panel be created for each of the 6 Executive portfolios;

(c)  subject to (a) and (b) above, the current Scrutiny Board be dissolved;

(d)  each Scrutiny Panel be scheduled to meet 4 times per municipal year, with additional meetings created if necessary;

(e)  subject to (d) above, the revised schedule of meetings for the remainder of the municipal year 2018-19 be approved, as set out in Appendix A;

(f)   the Deputation scheme be amended to allow members of the public to apply to give a deputation on any subject to the relevant Scrutiny Panel;

(g)   subject to (a) (b) and (c) above, a revised allocation of seats be approved, as set out in Appendix C (with the nomination of councillors to seats being presented to Council in October);

(h)  subject to the agreement of the changes, an amendment to the current Members’ Allowances Scheme be presented to Council for approval, as set out in paragraph 58 of the report; and

(i)    subject to the agreement of the changes, delegated authority be given to the Council’s Monitoring Officer to review and amend the Constitution to:

i.              create the new functions of the Scrutiny Panels;

ii.            amend the Call-In procedures to reflect the changes to Portfolio Scrutiny Panels; and

iii.           to review and amend the Constitution with regard to the                 Deputation Scheme.

This item is listed at Agenda item 12(4) for consideration by the Executive.

Report by the Managing Director of Fareham Housing and the Director of Finance and Resources.

At the invitation of the Executive Leader, Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the Executive agrees to delegate authority to the Managing Director of Fareham Housing to submit bids for additional borrowing of up to £13million to the Ministry of Housing, Community and Local Government under the Housing Revenue Account Borrowing Programme (2019/20, 2020/21 and 2021/22 by the deadline of 07 September 2018.

A report by the Head of Streetscene.

At the invitation of the Executive Leader, Councillor J S Forrest addressed the Executive on this item.

RESOLVED that the Executive approves:

(a)  the Council’s single use plastic policy ‘the Push’ as set out in paragraph 20 of the report; and

(b)  the Communications Plan to promote the policy.

A report by the Director of Planning and Regulation.

At the invitation of the Executive Leader, Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the Executive approves the proposed consultation on the current list of Air Quality Improvement measures detailed in Appendix C.

A report by the Director of Planning and Regulation.

The Executive received a deputation in respect of this item from Mr Nick Girdler, Chairman of the Titchfield Village Trust.

RESOLVED that the Executive agrees the Council’s response to the Pre-submission (Regulation 14) Titchfield Neighbourhood Plan.

A report by the Director of Planning and Regulation.

RESOLVED that the Executive approves the Self-Build and Custom House Building Action Plan for implementation.

A report by the Head of Leisure and Corporate Services.

The Executive received a deputation in respect of this item from Reverend Gavin Foster of the church of St John the Baptist, Locks Heath.

At the invitation of the Executive Leader, Councillor Mrs C L A Hockley addressed the Executive on this item.

RESOLVED that, having considered the business plan for Locks Heath Memorial Hall proposed by St John’s Church, as appended to these minutes the Executive agrees that:

(a)  the previous decision made by the Executive to sell the site on the open market should not be reconsidered but that the church of St John the Baptist, Locks Heath be invited to submit its best and final offer for the purchase of the site by 30 September; and

(b)  that the land be sold under the direction of the Director of Finance and Resources, following consultation with the Executive Member for Policy and Resources.

A report by the Director of Finance and Resources.

RESOLVED that the Executive:

(a)  agrees in principle to participate in the submission bid for Fareham to be part of a Hampshire-wide 75% business rate retention pilot; and

(b)  delegates the agreement of the final submission to the Leader and the Director of Finance and Resources.

A report by the Head of Leisure and Corporate Services.

At the invitation of the Executive Leader, Councillor J S Forrest addressed the Executive on this item.

RESOLVED that the Executive agrees:

(a)  to erect a large and distinctive piece of public art known as a ‘Gate Guardian’ at Daedalus; and

(b)  a budget of £100,000, to be paid by developer contributions from National Grid.

A report by the Head of Democratic Services.  

RESOLVED that the Executive recommends the proposals to Council for decision, which have been considered and endorsed by the Scrutiny Board, that:

(i)     the Policy Development and Review Panels be dissolved;

(ii)    a Scrutiny Panel be created for each of the 6 Executive portfolios;

(iii)   subject to (i) and (ii) above, the current Scrutiny Board be dissolved;

(iv)   each Scrutiny Panel be scheduled to meet 4 times per municipal year, with additional meetings created if necessary;

(v)    subject to (iv) above, the revised schedule of meetings for the remainder of the municipal year 2018-19 be approved, as set out in Appendix A;

(vi)   the Deputation scheme be amended to allow members of the public to apply to give a deputation on any subject to the relevant Scrutiny Panel, in addition to Council or any Committee;

(vii) subject to (i), (ii) and (iii) above, a revised allocation of seats be approved, as set out in Appendix C (with the nomination of councillors to seats being presented to Council in October);

(viii) subject to the agreement of the changes, an amendment to the current Members’ Allowances Scheme be presented to Council for approval, as set out in paragraph 58 of the Executive briefing paper; and

(ix)   subject to the agreement of the changes, delegated authority be given to the Council’s Monitoring Officer to review and amend the Constitution to;

1)    create the new functions of the Scrutiny Panels;

2)    amend the Call-In procedures to reflect the changes to Portfolio Scrutiny Panels;

3)    to review and amend the Constitution with regard to the Deputation Scheme; and

4)    to make any other minor or ancillary changes arising required to give effect to this report;