Agenda, decisions and minutes

There were no apologies for absence.

To confirm as a correct record the minutes of the meeting of Executive held on 15 April 2013.

RESOLVED that the minutes of the meeting of the Executive held on 15 April 2013 be confirmed and signed as a correct record.

The Executive Leader announced that following the decision of the Executive, made at its meeting on 15 April 2013 regarding the allocation of proceeds from the sale of recycling clothes and textiles, officers have confirmed that Hampshire Air Ambulance will receive £17,500 from Fareham Borough Council as a single payment. This matches the money previously raised by Hampshire Air Ambulance over the course of a year and will be paid to the charity annually at the beginning of each financial year for the duration of the contract.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest given for this meeting.

There were no petitions presented at this meeting.

To receive any deputations, of which notice has been lodged.

The Executive received deputations from Mr R McManus and from Mr W Hutchison in relation to item 13(1) – Estates Efficiency Proposals (see minute 13(1) below).

The Executive Leader agreed to bring that item for consideration forward on the agenda.

There are no Minutes/References from Other Committees to be reported at this meeting.

There were no minutes or references from other committees presented at this meeting.

The Executive Leader is invited to appoint Executive Members to the areas of responsibility, as announced at the Annual Meeting of the Council.

The Executive Leader confirmed that his decision to appoint Executive Members to their areas of responsibility, as advised to the Annual Council meeting on 9 May 2013 for the municipal year 2013/14 was as follows:

Strategic Planning and Environment - Councillor K D Evans;

Leisure and Community - Councillor Mrs C L A Hockley;

Health and Housing - Councillor B Bayford;

Public Protection - Councillor T M Cartwright;

Streetscene - Councillor L Keeble; and

Policy and Resources - Councillor S D T Woodward.

To appoint Executive Members to the following bodies in 2013/14:-

(i)        Fareham Museum Joint Management Committee (In 2012/13, the Executive appointed Councillors Mrs C L A Hockley and B Bayford).

(ii)     Portchester Crematorium Joint Committee (In 2012/13, the Executive appointed Councillors K D Evans and L Keeble).

(NB. In the past, the Executive has not appointed ‘substitute’ members to this joint committee.  However, the Executive may, if it so wishes authorise other members of the Executive to act as deputies).

(iii)    Fareham and Gosport Building Control Members’ Panel – (In 2012/13, the Executive appointed Councillor T M Cartwright).

(v)     Partnership for Urban South Hampshire (PUSH)

As PUSH is a formal Joint Committee, the following appointments are required to be made by the Executive for 2013/14:-

(a)       Joint Committee representatives – (In 2012/13, the Borough Council’s representatives were: Executive Leader (Councillor S D T Woodward) and Deputy Executive Leader (Councillor T M Cartwright));

(b)       Sub-Group Meetings – (In 2012/13, the Borough Council’s representatives were the appropriate Executive Members (as relevant)); and

(c)       Meeting with Key Consultees and similar Consultation Meetings – (In 2012/13, the Borough Council’s representatives were Councillors S D T Woodward and T M Cartwright).

(vi)    CCTV Partnership:

(In 2012/13, the Executive appointed Councillor T M Cartwright).

(vii)   Fareham and Gosport Environmental Health Partnership Panel

To appoint a member of Fareham Borough Council to the above Panel for 2013/14 - (in 2012/13, the Borough Council's representative was Councillor T M Cartwright).

(vii)   Housing Tenancy Board

The Executive is invited to consider the appointment of Alderman Ernest Crouch as a co-opted member of the Housing Tenancy Board for 2013/14.

The Executive Leader drew members' attention to the list of appointments to the previous municipal year.

RESOLVED, that the following appointments of Executive Members to the bodies be made for 2013/14:-

(i)        Fareham Museum Joint Management Committee - Councillors Mrs C L A Hockley and B Bayford.

(ii)     Portchester Crematorium Joint Committee - Councillors K D Evans and L Keeble.

(NB. In the past, the Executive has not appointed ‘substitute’ members to this joint committee.  However, the Executive Leader may, if he so wishes, authorise other members of the Executive to act as deputies).

(iii)    Fareham and Gosport Building Control Members’ Panel – Councillor T M Cartwright.

(v)     Partnership for Urban South Hampshire (PUSH)

As PUSH is a formal Joint Committee, the following appointments are required to be made for 2013/14:-

(a)       Joint Committee representatives – Executive Leader (Councillor S D T Woodward) and Deputy Executive Leader (Councillor T M Cartwright);

(b)       Sub-Group Meetings – the appropriate Executive Members (as relevant); and

(c)       Meeting with Key Consultees and similar Consultation Meetings –Councillors S D T Woodward and T M Cartwright.

(vi)    CCTV Partnership - Councillor T M Cartwright.

(vii)   Fareham and Gosport Environmental Health Partnership Panel - Councillor T M Cartwright.

(vii)   Housing Tenancy Board

RESOLVED, that Alderman Ernest Crouch be appointed as a co-opted member of the Housing Tenancy Board for 2013/14.

a report by the Director of Streetscene

At the invitation of the Executive Leader, Councillor P W Whittle, JP addressed the Executive on this item.

Following a debate on the item, Councillor Mrs C L A Hockley expressed her concerns about allowing a funfair to operate at Titchfield Recreation ground during September as there is a strong possibility that in the event of bad weather the ground will be severely damaged by heavy vehicles, equipment and footfall, following a particularly wet start to the year. This would put the football pitches out of action and unplayable for the early part of the football season as the ground would not have sufficient time to recover. Councillor Mrs C L A Hockley proposed an amendment to the officer’s recommendation to refuse the application for a funfair to operate at Titchfield Recreation Ground between 5-12 September 2013, whilst offering to meet with the applicant and officers to consider alternative dates or sites.

RESOLVED that the Executive agrees:

(a)     to refuse the application to hire out the recreation ground at Park Lane for a funfair; and

(b)     to refuse the application for a funfair to operate at Titchfield Recreation Ground between 5-12 September 2013.

a report by the Director of Regulatory and Democratic Services

RESOLVED that the Executive recommends that the Council approves the Food Safety Service Plan 2012/13, as detailed in Appendix A to the report.

a report by the Director of Planning and Environment

RESOLVED that the Executive formally supports Fareham Borough Council becoming an "endorser" of the Solent Green Deal; this then becoming the single recommended Green Deal scheme in the Borough.

a report by the Director of Finance and Resources

The comments of the Deputees were taken into account during consideration of this item (see minute 6 above).

At the invitation of the Executive Leader, Councillors R H Price, JP and T G Knight addressed the Executive on this item.

RESOLVED that the Executive agrees to support the following plans for additional trading concessions and beach huts for further investigation, as detailed in Appendix A and B to the report:

Appendix A:

Plan 1   - Meon Shore - further concession

Plan 2   - ‘Hove To’ Cliff Road - ice cream concession

Plan 4   - Stubbington Recreation Ground - catering concession

Plan 5   - Passage Lane/Shore Road car parks – ice cream concession only

Plan 6   - Portchester Castle Car Park – catering concession during winter only

Plan 7   - Holly Hill Car Park and Woodland – mobile catering concession

Appendix B:

Plan 8   - Monks Hill The Shack – outdoor seating

Plan 9   - Salterns Road Car Park/Open space, Hill Head – kite surfing licence only

Plan 11 - Portchester Castle (Castle Street Rec) – pitch & putt and house boat moorings only

Plan 12 - ‘Hove To’ Cliff Road – beach hut

Plan 13 - Cliff Road – beach huts

Plan 14 - Meon Shore – beach huts

a report by the Chief Executive Officer

At the invitation of the Executive Leader, Councillor P W Whittle, JP addressed the Executive on this item.

The Executive Leader read out a letter of support from UNISON in relation to this item.

RESOLVED that the Executive waives contract procedure rules and approves the appointment of Vanguard Consultancy to provide guidance, expertise and support in implementing a fundamental change to the way the Council delivers its services to customers.

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

The Executive considered the following matter for decision in private and resolved as indicated in the Notices of Executive Decisions referred to and as set out below:-

a report by the Director of Community

RESOLVED that the Executive agreed to defer this item to be considered at a later date.