Agenda, decisions and minutes

There were no apologies for absence.

To confirm as a correct record the minutes of the meeting of Executive held on 4 March 2013.

To confirm as a correct record the minutes of the meeting of Executive held on 4 March 2013.

There were no Executive Leader’s announcements.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillor Keeble declared a non-pecuniary interest for item 10(1) - Project Integra Revised Constitution Strategy and Action Planas he is the Chairman of the Project Integra Strategic Board. Councillor Keeble remained in the room for this item and was present for the discussion and decision.

Councillor Davies declared a non-pecuniary interest for item 9(2) – Review of Community Buildings as he is the Council appointed representative on Fareham North West Community Association Management Committee. Councillor Davies addressed the Executive for this item, at the invitation of the Executive Leader.

There were no petitions presentedat this meeting.

To receive any deputations, of which notice has been lodged.

The Executive received a deputation from Mr Derek Marlow in relation to item 12(1) – Draft New Community North of Fareham Plan (see minute 12(1) below).

The Executive Leader agreed to bring that item for consideration forward on the agenda.

To receive any reference from the committees or panels held.

(1)       The Executive received the minutes of the Housing Tenancy Board held on 18 March 2013.

RESOLVED that the Executive endorsed the proposed work programme for 2013/14 included in the minutes at item 6.

(2)       The Executive received the minutes of the Scrutiny Board held on 21 March 2013.

The Executive received comments from the Scrutiny Board on the Safeguarding Policy and took account of those comments in determining the matter at minute 9(1) below.

(3)       Reference from the Health and Housing Policy Development and Review Panel meeting held on 14 March 2013.

The Executive received comments from the Health and Housing Policy Development Review Panel regarding the review of Incentive Payments to Resident of Under-Occupied Properties and took account of these comments in determining the matter at minute 8(1) below.

(4)       Reference from the Streetscene Policy Development and Review Panel meeting held on 7 March 2013.

The Executive received comments from the Streetscene Policy Development Review Panel regarding the Allocation of Proceeds from the Sale of Recycling Clothes and Textiles and took account of these comments in determining the matter at minute 10(2) below.

(5)       References from the Public Protection Policy Development and Review Panel meeting held on 12 March 2013.

The Executive received comments from the Public Protection Policy Development Review Panel regarding the Food Standards Agency Food Safety Service Plan and noted that this item will be brought to the meeting of the Executive on 13 May 2013.

The Executive received comments from the Public Protection Policy Development Review Panel regarding the Contaminated Land Inspection Strategy Update and took account of these comments in determining the

A report by the Director of Community

RESOLVED that the Executive agrees:

(a)     to restrict eligibility to council tenants of non working age who are living in family sized housing accommodation; and

(b)     to make a contribution toward removal costs of up to £500 for working age tenants where they move to small accommodation.

a report by the Director of Community

The Scrutiny Board reviewed this item at its meeting on 21 March 2013, following the referral of the motion submitted to the Council meeting of 13 December 2012 by Councillor N R Gregory. The motion and the comments of the Scrutiny Board were taken into account during consideration of this item (see minute 7 above).

RESOLVED that the new Safeguarding Policy be approved and implemented.

a report by the Director of Community

At the invitation of the Executive Leader, Councillor P J Davies addressed the Executive on this item, having declared a non-pecuniary interest as he is the Council appointed representative on Fareham North West Community Association Management Committee.

RESOLVED that the Executive approves the draft master plan for the Fareham Town Community Action Team area for further exploration, subject to corrections at Appendix A on page 1 to show that the Community Action Fareham building is owned by 1^st Wessex and to correct the spelling of Councillor Davies’ surname on page 4.

a report by the Director of Streetscene

Councillor Keeble declared a non-pecuniary interest as he is the Chairman of the Project Integra Strategic Board. Councillor Keeble remained in the room for this item and was present for the discussion and decision.

RESOLVED that the Executive approves the revised Project Integra constitution, strategy and action plan as detailed in the attached briefing paper and appendices refers).

a report by the Director of Streetscene

At the invitation of the Executive Leader, Councillor Mrs K Mandry and Councillor R H Price, JP addressed the Executive on this item.

Following a debate on the subject, the Executive Leader suggested that it would be reasonable to look closely at the wording of the consultation questions which asked if residents would like to see a small proportion of the proceeds to help keep Council Tax down. He stated that although 25% of respondents indicated they would allocate money to keep Council Tax down, they may not view 25% as being a small proportion.

RESOLVED that Executive approves:

(a)     that 90% of the net proceeds from the clothing and textile recycling contract be given to good causes with the remaining 10% being retained by the Council and used to help keep Council Tax bills down by supporting services for residents;

(b)     that from the 90% of net proceeds, the 3 current textile bank operators - Air Ambulance Service, Salvation Army and TRAID (Textile Recycling for Aid & International Development) will receive a guaranteed income of a share of £35,000 based on the current proportion of tonnages collected by each operator and subject to the tonnages of textiles being collected remaining at a sufficiently high level to permit this; and

(c)     that the remainder of the 90% of net proceeds from the clothing and textile contract be allocated to the Council’s Community Fund from which residents and local groups can bid.

a report by the Director of Regulatory and Democratic Services

RESOLVED that:

(a)     the Executive notes the progress that has been made in respect of the identification and data capture of areas of potential contamination, the investigation and remediation of land through the planning regime and via voluntary means; and

(b)     the Executive approves the fifth revision of the Contaminated Land Inspection Strategy, attached at Appendix A to the report refers).

a report by the Director of Planning and Environment

The comments of the Deputee were taken into account during consideration of this item (see minute 6 above).

At the invitation of the Executive Leader, Councillor Mrs P M Bryant and Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the Executive approves:-

(a)       that the New Community North of Fareham Plan as set out in Appendix A to this report be published for a 6 week consultation, together with supporting documents including the Sustainability Appraisal Options Assessment and Habitat Regulation Assessment Screening Report (Appendix B), and

(b)     that the Director of Planning and Environment, in consultation with the Executive Member for Strategic Planning and Environment be authorised to make any necessary minor amendments to the documents, including the provision of appendices provided these do not change the overall direction, shape or emphasis of the document and do not raise any significant new issues.

a report by the Director of Planning and Environment

The Executive Leader announced that the consultation period produced a total of 5,177 votes cast, with the results being:

Swansdell 1,361

Spurlings 1,505

Welborne 2,311

RESOLVED that the Executive approves the name of the new community North of Fareham, as Welborne. This based on the highest number of votes received following a consultation exercise.

a report by the Director of Planning and Environment

RESOLVED that the Executive recommends that the Council:

(a)     approves the Community Infrastructure Levy Charging Schedule as set out in Appendix B for Implementation from 1^st May 2013;

(b)     approves for publication the 'Regulation 123 List' as set out in Appendix C;

(c)     agrees the arrangements for payment of Community Infrastructure Levy by instalments as set out at Appendix D;

(d)     delegates to the Director of Finance and Resources, in consultation with the Executive Portfolio holder, the authority to publish a revised instalments policy;

(e)     does not make Exceptional Circumstances relief available in its area;

(f)      does not make Discretionary Charitable Relief available in its area;

(g)     delegates to the Director of Finance and Resources in consultation with the Director of Planning and Environment and the Executive Portfolio Holders for Policy, Strategy and Finance and Strategic Planning and Environment, the decision on whether or not to accept an offer of transfer of land in payment or part payment of a CIL liability;

(h)     approves the delegation of the discretionary powers set out in Appendix E to the Director of Finance and Resources with the exception of the power to issue a CIL Stop Notice under Regulation 89 which shall be delegated to the Director of Finance and Resources in consultation with the Director of Planning and Environment and the Executive Portfolio Holders for Policy, Strategy and Finance and Strategic Planning and Environment;

(i)      delegates the power to take proceedings in relation to any CIL offence to the Solicitor to the Council;

(j)      authorities the post holders specified in Appendix F for the purposes of CIL Regulation 109; and

(k)     delegates power to the Director of Planning and Environment to amend the list of posts at Appendix F.

a report by the Director of Planning and Environment

RESOLVED that:

(a)     the Executive notes the results of the public consultation on the future of the Locks Heath District Centre; and

(b)     the Development Sites and Policies Plan is further refined to provide an appropriate planning policy framework for the regeneration of the District Centre. This will be informed by an examination of more detailed potential development scenarios for the regeneration of the District Centre which take into account the views expressed during the public consultation and the continuing dialogue with interested parties.

a report by the Director of Planning and Environment

RESOLVED that the Executive approves the proposal to carry out a review of parking on the square, Titchfield.

a report by the Director of Finance and Resources

RESOLVED that the Executive approves the draft Council Tax Support Exceptional Hardship Policy as set out in the report refers) for implementation with effect from April 2013.

a report by the Director of Finance and Resources

RESOLVED that the Executive:

(a)     supports the outcomes of the Outline Infrastructure Funding Strategy report as summarised in Appendix A to the report refers); and

(b)     agrees to the publication of the Outline IFS alongside the NCNF Plan as one of the supporting documents for the proposed 6 week public consultation.

a report by the Director of Regulatory and Democratic Services

RESOLVED that the Executive notes the content of the new Corporate Risk Register and the approach being taken for managing these risks.

The Executive considered the following matter for decision in private and resolved as indicated in the Notices of Executive Decisions referred to and as set out below:-

a report by the Director of Finance and Resources

RESOLVED that the Executive approves that the tender submitted by Temple Lifts Ltd, being the best value tender received, be accepted and a contract awarded to the company.

a report by the Director of Finance and Resources

RESOLVED that:

(a)       the Executive approves the waiving of contract procedure rules in relation to the negotiation of a new contract for banking services.

(b)       that the Executive delegates authority to the Director of Finance and Resources, in consultation with the Executive Leader, to negotiate and award a revised contract for banking services, provided that the cost can be contained within existing budgets.